Facilities Coordinator: CMMS & Multi-Site Operations

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Catholic Charities of the Archdiocese of St. Louis is seeking a Facilities Coordinator to support operations across ministries.

The role serves as the primary CMMS administrator, tracking maintenance requests, preventive maintenance, and closures, and coordinating with staff and vendors. Reporting to the Senior Director of Facilities Operations, the coordinator ensures documentation and communication are thorough and timely, performs administrative tasks, and supports scheduling, inspections,

Qualifications

• Associate’s degree or 2 years of professional experience required.
• 3–5 years in facilities coordination, operations, or admin preferred.
• Experience with CMMS platforms and multi-site environments preferred.
• Disaster planning knowledge/experience required.

Responsibilities

• Serve as the primary CMMS administrator across ministries.
• Track and close maintenance work orders to ensure timely completion.
• Assist with preventive maintenance schedules and documentation.
• Generate CMMS status and compliance reports.
• Coordinate communication among facilities staff, site leaders, and vendors.
• Assist with scheduling meetings, walkthroughs, inspections, and vendor visits.
• Monitor facilities-related emails for the Senior Director of Facilities.
• Provide admin support by sending emails, scheduling services, and coordinating vendors.
• Track vendor proposals, service reports, and completion documentation.
• Ensure facilities documentation is organized and up to date.
• Assist with tracking facilities-related insurance claims.
• Maintain organized records of maintenance, vendor work, and claims.
• Provide coordination support to the Senior Director of Facilities as assigned.

Skills

CMMS administration

Facilities coordination

Vendor coordination

Administrative support

Education

Associate’s degree

2 years of equivalent experience

Tools

CMMS platforms

Multisite environment tools

Job description

Catholic Charities of the Archdiocese of St. Louis is seeking a Facilities Coordinator to support operations across ministries.

The role serves as the primary CMMS administrator, tracking maintenance requests, preventive maintenance, and closures, and coordinating with staff and vendors. Reporting to the Senior Director of Facilities Operations, the coordinator ensures documentation and communication are thorough and timely, performs administrative tasks, and supports scheduling, inspections,