Multi-Site Facilities Coordinator & CMMS Administrator

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 52,000 - 68,000; Full time

Job summary

Catholic Charities of the Archdiocese of St. Louis is hiring a Facilities Coordinator to support facilities operations across all ministries.

This shared service role will serve as the CMMS administrator, tracking maintenance requests, preventive maintenance, and compliance across multiple sites. Reporting to the Senior Director of Facilities Operations, you will collaborate with facilities staff, site leaders, and vendors to ensure clear communication and thorough documentation.

Qualifications

• Associate’s degree or 2 years of equivalent professional experience required.
• 3–5 years of facilities coordination, operations, or administrative experience preferred.
• Experience with CMMS platforms and multi-site environments preferred.
• Disaster planning knowledge/experience required.

Responsibilities

• Serve as the primary administrator for the CMMS across all ministries.
• Monitor, track, and follow up on maintenance work orders to ensure timely completion and closure.
• Assist with tracking preventive maintenance schedules and documentation.
• Generate basic CMMS status and compliance reports.
• Coordinate communication between facilities staff, site leaders, and vendors.
• Assist with scheduling facilities meetings, walkthroughs, inspections, and vendor visits.
• Monitor and follow up on facilities-related emails on behalf of the Senior Director of Facilities.
• Assist the Senior Director of Facilities by sending emails, scheduling services, and coordinating vendors on the Senior Director’s behalf.
• Track vendor proposals, service reports, and completion documentation.
• Ensure facilities documentation is collected and organized.
• Assist with tracking facilities-related insurance claims.
• Maintain organized records related to maintenance, vendor work, and claims.
• Provide administrative and coordination support to the Senior Director of Facilities as assigned.

Skills

Disaster planning

Administrative coordination

Communication

Education

Associate’s degree or 2 years of experience

Tools

CMMS

Job description

Catholic Charities of the Archdiocese of St. Louis is hiring a Facilities Coordinator to support facilities operations across all ministries.

This shared service role will serve as the CMMS administrator, tracking maintenance requests, preventive maintenance, and compliance across multiple sites. Reporting to the Senior Director of Facilities Operations, you will collaborate with facilities staff, site leaders, and vendors to ensure clear communication and thorough documentation.