Facilities Coordinator: Admin & Operations for Impact

Thearcolc; Town of Marcy (NY); On-site; USD 43,840,742 - 59,313,945; Full time

Benefits offered by this job

Comprehensive benefits package

Generous paid time off

Paid training

Growth opportunities

Flexible schedules

Job summary

The Arc Oneida-Lewis Chapter is seeking a Facilities Coordinator to provide administrative and operational support for the Facilities Management Department. You will coordinate work orders, maintain records, assist the Director, and help ensure safe, organized facilities.

The role emphasizes organization, multitasking, and collaboration with staff across the agency. A valid NY driver’s license and strong communication are required. Competitive benefits apply.

Qualifications

• Associate's degree with one year of related experience or a High School Diploma with specialized training and three years of related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Valid, clean New York State driver's license.
• Ability to lift, move, or manipulate office equipment and access agency locations as needed.

Responsibilities

• Provide administrative support for the Facilities Department, including typing, filing, data entry, and maintaining department records.
• Serve as the first point of contact for the Facilities office by answering phones, distributing mail, and coordinating correspondence.
• Assist with E-Timekeeping approvals, PTO requests, vacation scheduling, and employee appraisal tracking.
• Manage the department's work order system by entering, updating, tracking, and reconciling orders and informing stakeholders.
• Prioritize facility issues involving health, safety, regulatory compliance, and urgent maintenance needs.
• Track outstanding POCA items, complete required documentation, and report to leadership.
• Support transportation and custodial operations during coordinator absences.
• Maintain department files, facility plans, inspections, renovations, and equipment inventories.
• Prepare and submit reports to government agencies in a timely manner.
• Monitor office supply inventory, process purchase orders, and manage petty cash.
• Coordinate emergency pager tracking and assist with emergencies as needed.
• Assist with hiring and staff development by scheduling interviews and references.
• Maintain confidentiality and comply with Corporate Compliance, HIPAA, and Safety requirements.

Skills

Organizational skills

Communication skills

Data entry

Record keeping

Confidential information handling

Time management

Driver's license

Education

Associate's degree + 1 year related experience or HS diploma + 3 years related experience

Tools

Office software suite

Job description

The Arc Oneida-Lewis Chapter is seeking a Facilities Coordinator to provide administrative and operational support for the Facilities Management Department. You will coordinate work orders, maintain records, assist the Director, and help ensure safe, organized facilities.

The role emphasizes organization, multitasking, and collaboration with staff across the agency. A valid NY driver’s license and strong communication are required. Competitive benefits apply.