Facilities Coordinator

Thearcolc; Town of Marcy (NY); On-site; USD 43,840,742 - 59,313,945; Full time

Benefits offered by this job

Comprehensive benefits package

Generous paid time off

Paid training

Growth opportunities

Flexible schedules

Job summary

The Arc Oneida-Lewis Chapter is seeking a Facilities Coordinator to provide administrative and operational support for the Facilities Management Department. You will coordinate work orders, maintain records, assist the Director, and help ensure safe, organized facilities.

The role emphasizes organization, multitasking, and collaboration with staff across the agency. A valid NY driver’s license and strong communication are required. Competitive benefits apply.

Qualifications

• Associate's degree with one year of related experience or a High School Diploma with specialized training and three years of related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Valid, clean New York State driver's license.
• Ability to lift, move, or manipulate office equipment and access agency locations as needed.

Responsibilities

• Provide administrative support for the Facilities Department, including typing, filing, data entry, and maintaining department records.
• Serve as the first point of contact for the Facilities office by answering phones, distributing mail, and coordinating correspondence.
• Assist with E-Timekeeping approvals, PTO requests, vacation scheduling, and employee appraisal tracking.
• Manage the department's work order system by entering, updating, tracking, and reconciling orders and informing stakeholders.
• Prioritize facility issues involving health, safety, regulatory compliance, and urgent maintenance needs.
• Track outstanding POCA items, complete required documentation, and report to leadership.
• Support transportation and custodial operations during coordinator absences.
• Maintain department files, facility plans, inspections, renovations, and equipment inventories.
• Prepare and submit reports to government agencies in a timely manner.
• Monitor office supply inventory, process purchase orders, and manage petty cash.
• Coordinate emergency pager tracking and assist with emergencies as needed.
• Assist with hiring and staff development by scheduling interviews and references.
• Maintain confidentiality and comply with Corporate Compliance, HIPAA, and Safety requirements.

Skills

Organizational skills

Communication skills

Data entry

Record keeping

Confidential information handling

Time management

Driver's license

Education

Associate's degree + 1 year related experience or HS diploma + 3 years related experience

Tools

Office software suite

Job description

Ready for a career where organization, teamwork, and problem-solving make a real difference every day? The Arc Oneida-Lewis, a pioneer in championing individuals with disabilities, invites you to join our team as a Facilities Coordinator!

About the role

The Arc, Oneida-Lewis Chapter is seeking to add a Facilities Coordinator to our Facilities Management Department! In this role, you will provide administrative and operational support to ensure the efficient day‑to‑day functioning of the Facilities Department. You'll work closely with the Director of Facilities Management while coordinating work orders, maintaining department records, supporting staff, and helping keep agency facilities safe, organized, and running smoothly. If you're highly organized, enjoy multitasking, and thrive in a fast‑paced environment, this could be the perfect opportunity for you!

Responsibilities

• Provide administrative support for the Facilities Department, including typing, filing, data entry, and maintaining department records.
• Serve as the first point of contact for the Facilities office by answering phones, distributing mail, and coordinating department correspondence.
• Assist the Director of Facilities Management with E‑Timekeeping approvals, paid time off requests, vacation scheduling, and employee appraisal tracking.
• Manage the department's work order system by entering, updating, tracking, and reconciling work orders while keeping departments informed of project status.
• Prioritize facility issues involving health, safety, regulatory compliance, and urgent maintenance needs.
• Track outstanding POCA items, complete required documentation, and coordinate reporting with agency leadership.
• Provide support for transportation and custodial operations during coordinator absences.
• Maintain department files, including facility plans, site inspections, renovation records, vehicle information, and equipment inventories.
• Prepare and submit reports to government agencies in a timely manner.
• Monitor office supply inventory, process purchase orders, and maintain the department's petty cash account.
• Coordinate emergency pager tracking and assist with emergency situations as needed.
• Support hiring and staff development activities by scheduling interviews, checking references, and preparing employment documentation.
• Maintain confidentiality and comply with agency policies, including Corporate Compliance, HIPAA, and Safety requirements.
• Attend required meetings, trainings, and participate on agency committees as assigned.

Qualifications

• Associate's degree with one year of related experience or a High School Diploma with specialized training and three years of related experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• General knowledge of office procedures, technology, and computer applications.
• Ability to work independently while collaborating effectively with a variety of staff.
• Strong attention to detail and sound judgment.
• Ability to accurately type, maintain records, and work with confidential information.
• Valid, clean New York State driver's license with the ability to operate an agency vehicle.
• Ability to occasionally lift, move, or manipulate office equipment, furniture, and supplies, and access agency locations as needed.

Pay & Perks

The pay rate for this position is $18.00/hr. Your journey toward making a difference begins here!

Additionally, we offer superb benefits and perks for full‑time employees including:

• A comprehensive benefit package
• Generous paid time off
• Paid training
• Opportunities for professional growth and development
• Flexibility for part‑time and full‑time schedules!

If you're looking for a rewarding career where your organizational skills help support employees, maintain safe facilities, and improve the lives of people with disabilities, apply today!

The Arc firmly believes in and subscribes to fair employment practices and opens its facilities to every qualified person. In all employment practices, and related decisions, we are committed to prohibiting discrimination on the basis of race, color, creed, national origin, religion, sex, sexual orientation, gender identity or expression, age, marital status, disability, genetic information, predisposition or carrier status, military status, domestic violence victim status, non‑job related conviction record, Vietnam‑era or special disabled veteran status, or any other category protected by applicable law.