Facilities Coordinator

Heritage Oak Private Education; Town of Florida (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Park Maitland School seeks a School Facilities Coordinator to maintain a safe, beautiful campus and support a high-quality learning environment for students and staff. The role coordinates daily operations, maintenance, vendor management, and emergency preparedness with a focus on regulatory compliance and campus safety.

The ideal candidate has a Bachelor’s degree (FMP/CFM valued) and 3+ years of facilities coordination experience in an educational setting, with strong organizational and

Qualifications

• Bachelor’s degree preferred; relevant professional certifications strongly valued (FMP, CFM).
• 3+ years in facilities coordination, preferably in education.
• Knowledge of building maintenance, HVAC, electrical, and plumbing systems.

Responsibilities

• Oversee daily operation, cleanliness, and maintenance of school buildings, grounds, and equipment.
• Schedule and coordinate third-party vendors and preventive maintenance.
• Conduct regular facility inspections for safety and appearance.
• Maintain records of inspections, licenses, safety drills, and compliance.
• Manage small renovation projects, timelines and budgets.
• Support event setup and facility use requests for school activities.

Skills

Facility operations

Vendor management

Safety compliance

Project coordination

Communication

Problem solving

Physical ability

Education

Bachelor's degree

FMP or CFM certification

Tools

Microsoft Office

Facility management software

Job description

Park Maitland School provides excellence in private preschool, elementary, and middle school for students in the greater Orlando, FL area. Our preschool offers the perfect balance of learning and play, while our elementary and middle schools provide a challenging and robust curriculum, innovative instruction, and a vibrant school community. A career with Park Maitland School offers opportunities in education, summer camps, before and after school programs, and regional management with the support of our parent company, Spring Education Group.

Position Summary:

The School Facilities Coordinator plays a vital role in maintaining the beauty, safety, and functionality of the Park Maitland School campus. This individual is responsible for coordinating the daily operation, maintenance, and improvement of all facilities, ensuring an optimal learning environment for students, faculty, and the greater school community.

Key Responsibilities:

Facility Operations and Maintenance:

• Oversee the daily operation, cleanliness, and maintenance of school buildings, grounds, and equipment.
• Schedule and coordinate third-party vendors.
• Schedule and monitor all preventive maintenance and routine repair work.
• Conduct regular facility inspections to ensure that the campus meets high standards of appearance, safety, and function.

Safety, Compliance, and Emergency Preparedness:

• Ensure all facilities meet or exceed regulatory standards for health, safety, and environmental compliance.
• Maintain up-to-date records of inspections, licenses, safety drills, and compliance certifications.
• Serve as a key contact for emergency facility issues and participate in emergency planning and response initiatives.

Vendor and Project Management:

• Solicit bids and manage vendor relationships related to facilities services (e.g., landscaping, HVAC, janitorial services).
• Manage small-scale renovation and improvement projects, coordinating timelines, budgets, and project outcomes.
• Oversee facility work orders and prioritize requests to ensure timely resolution.

Event and Program Support:

• Collaborate with faculty and staff to support the setup and logistics for school events, programs, and extracurricular activities.
• Coordinate facility use requests from internal and external groups, ensuring proper use of school spaces.

Sustainability and Stewardship:

• Identify and recommend initiatives that enhance the environmental sustainability and operational efficiency of campus facilities.

Qualifications and Skills:

• Bachelor’s degree preferred; relevant professional certifications (e.g., Facility Management Professional [FMP], Certified Facility Manager [CFM]) strongly valued.
• 3+ years of experience in facilities coordination, preferably in a school or educational environment.
• Knowledge of building maintenance, HVAC, electrical, and plumbing systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities with flexibility and attention to detail.
• Proficient in Microsoft Office Suite and facility management software (preferred).
• Ability to lift up to 50 pounds and perform physical duties as needed.
• Availability to work evenings or weekends during special events or emergencies, as required.

Core Characteristics of a Park Maitland School Team Member:

• Commitment to excellence and high standards.
• Positive, collaborative spirit.
• Strong sense of responsibility, initiative, and service.
• Ability to represent Park Maitland School with professionalism and warmth.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. In general, this position requires an individual to frequently walk, stand, sit, squat, stoop, reach, kneel, rise from the floor, twist, listen, read, write, and speak the English language. In addition, this position often requires an individual to carry, lift, use repetitive or fine hand movements, and occasionally push, pull, or bend. This position is regularly required to hear and use clear vision with or without correction.

Spring Education Group, including, but not limited to SEG Inc., and their affiliates (collectively “Company”) is an Equal Opportunity Employer. All qualified applicants for employment and employees are provided equal employment opportunities, including in recruitment, hiring, and assignment, without regard to actual or perceived race, color, religion and religious creed, sex (including pregnancy and related conditions), sexual orientation, gender identity, gender expression, marital or familial status, age, national origin, ancestry, disability, genetic information, military/veteran status, or any other classification protected by federal, state, or local law. The Company expressly prohibits any form of unlawful employee or student harassment or discrimination.