Facilities Coordinator

Women; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Paid time off

Paid holidays

401k plan

Job summary

Women’s Care in Tampa, FL seeks a detail-oriented Facilities Maintenance Coordinator to support the Facilities team across a 96+ location healthcare system. You will coordinate, schedule, and document maintenance and repair work, prioritize requests by safety and impact, and maintain accurate records.

Strong organization, clear communication, and proficiency with MS Office are essential. Experience in healthcare facilities is preferred; the role requires multitasking, reliability, and a

Qualifications

• Experience or knowledge of working in a healthcare facility preferred.
• Must be organized and able to manage multiple projects simultaneously.
• Ability to communicate clearly with diverse stakeholders.

Responsibilities

• Coordinate and track facility maintenance requests through the work order system.
• Monitor work orders from initiation to completion and update statuses.
• Schedule routine, preventive, and corrective maintenance with staff and vendors.
• Maintain accurate documentation of work performed, costs, and timelines.
• Adhere to HIPAA rules and organizational policies.

Skills

Multitasking

Organizational skills

Communication

MS Office

Confidentiality

Attention to detail

Tools

MS Office

Job description

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100+ locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility.The Facilities Maintenance Coordinator supports the Facilities team in coordinating, tracking, scheduling, and documenting maintenance and repair activities across a healthcare organization with more than 96 facilities throughout the state. This position serves as a key administrative and operational liaison between the Facilities department, clinical departments, department heads, vendors, contractors, etc.Coordinate and track facility maintenance and repair requests through the organization’s work order management system.Monitor work orders from initiation through completion, ensuring requests are appropriately assigned, scheduled, updated, and closed in a timely manner.Prioritize maintenance requests based on urgency, operational impact, patient safety, life-safety requirements, and departmental needs.Schedule routine, preventative, and corrective maintenance activities with Facilities staff, vendors, contractors, and department representatives.Maintain accurate and timely documentation of work performed, including labor, materials, vendor services, completion dates, and outstanding items.Demonstrate and embody the Women’s Care mission and core values.Compliance with all HIPAA rules, regulations, and guidelines.Other duties as assigned.Qualifications:Experience or knowledge of working in a healthcare facility required.Must be organized and able to manage multiple projects simultaneously, while prioritizing responsibilities and duties.Must be able to communicate effectively, tactfully, clearly, and concisely.Strong verbal and written communication skills.Must have a strong sense of urgency and customer-focused mindset.Ability to exercise discretion and maintain strict confidentiality on all matters.Must be detail oriented and able to work independently.Ability to communicate effectively on a one-on-one basis or in a group setting.Proficient in MS Office and computer-related tasks.Must be dependable, reliable, and punctual.WHY JOIN WOMEN'S CARE?We Offer:Competitive compensation packageHealth, dental, and vision benefitsPaid time off and paid holidays401k planAn opportunity to make a difference in patients' lives every day!At Women’s Care, we believe that our success is built on a foundation of strong, shared values. These values guide our actions, shape our culture, and define who we are as an organization.Communication & CollaborationTransparencyAccountability & IntegrityPatient Care & InnovationExcellenceRespectWith the commitment of our employees, we remain true to our mission of providing unparalleled healthcare services to women every day.