Administrative Assistant

Women; Brandon (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation package

Health, dental, and vision benefits

Paid time off and holidays

401k plan

Job summary

Women’s Care in the United States is seeking an Administrative Assistant to support the Practice Manager and Clinical Provider team. You will handle day-to-day office tasks, coordinate schedules, prepare documents, and help maintain HIPAA-compliant communications.

With 100+ locations and a mission to provide exceptional women's health services, this role offers exposure to multiple specialties, opportunities for professional growth, and a collaborative work environment.

Qualifications

• HS Diploma or equivalent; Bachelor's degree preferred.
• Minimum of two years’ experience in a medical practice (OBGYN preferred).
• Experience with EMR systems, medical billing and insurance reimbursement; HIPAA knowledge.

Responsibilities

• Provide day-to-day administrative support to the Practice Manager and clinical team.
• Coordinate schedules, draft agendas, and prepare meeting materials.
• Maintain active provider licenses and hospital privileges; ensure timely renewals.
• Assist with confidential documents, data reports, and communications.

Skills

Attention to detail

Time management

Professional communication

Team collaboration

Education

HS Diploma or equivalent

Bachelor’s degree preferred

Tools

eCW (eClinicalWorks)

Job description

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100+ locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility.The Administrative Assistant is responsible for providing support to the Practice Manager and Clinical Provider team within an assigned unit following established standards and practices.Provides day-to-day administrative support and completes duties needed to maintain efficiency in the office.Researches, compiles data, creates and edits high quality confidential documents such as letters, memos, reports, and presentations.Coordinates and manages schedules and business needs.Coordinates logistics for internal leadership and committee meetings including scheduling, drafting agendas and creating meeting materials.Initiates, completes applications, and maintains active hospital privileges for all applicable providers.Ensures timely renewal of provider licenses.Interacts and communicates effectively in written and verbal form with executives and all levels of employees within the organization.Prioritizes various assigned tasks in a fast-paced environment.Adheres to all company policies and procedures while maintaining confidentiality.Demonstrates and embodies the Women’s Care mission and core values.Compliance with all HIPAA rules, regulations, and guidelines.Other duties as assigned.Qualifications:HS Diploma or equivalent required; Bachelor’s degree preferred.Minimum of two years’ progressive experience working in a medical practice, preferably in OBGYN.Experience working with EMR systems with knowledge of functionality; eCW a plus.Knowledge of medical terminology, medical billing, and insurance reimbursement.Ability to provide critical thinking skills, solve problems and identify solutions.Strong attention to detail and accuracy.Strong time management and prioritization skills.Displays a professional and positive outlook and manner.Must be dependable, reliable, and punctual.Ability to work cooperatively in group situations; offers assistance and support to coworkers, inspires trust of others, and treats patients and coworkers with respect.WHY JOIN WOMEN'S CARE?We Offer:Competitive compensation packageHealth, dental, and vision benefitsPaid time off and paid holidays401k planAn opportunity to make a difference in patients' lives every day!At Women’s Care, we believe that our success is built on a foundation of strong, shared values. These values guide our actions, shape our culture, and define who we are as an organization.Communication & CollaborationTransparencyAccountability & IntegrityPatient Care & InnovationExcellenceRespectWith the commitment of our employees, we remain true to our mission of providing unparalleled healthcare services to women every day.