Facilities Coordinator

CBRE Group, Inc.; South Bend (IN); On-site; USD 42,000 - 54,000; Full time

Job summary

CBRE Group, Inc. in South Bend, Indiana seeks a Facilities Coordinator to collaborate with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

This role is part of the Facilities Management function, providing support to Property Managers on repairs and investment plans, with emphasis on following procedures, collecting reports, and maintaining documentation.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress status.
• File work orders, proposals, department files, and vendor submissions.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and ask clarifying questions as needed.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.

Job description

About the Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.