Facilities Coordinator

CBRE Group, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

CBRE Group, Inc. in Phoenix, AZ seeks a Facilities Coordinator to support property managers by coordinating tasks with clients, vendors, and contractors. You will handle work orders, maintain records, and monitor site activities to ensure adherence to procedures.

The role requires a high school diploma or GED, strong communication and organizational skills, and proficiency in Word, Excel, and Outlook. You will work under close supervision and guidance.

Qualifications

• High School Diploma or GED required with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Basic math skills for percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor site activities such as waste disposal and recycling.
• Follow instructions and seek clarification when needed.
• Respond to inquiries or complaints from clients and colleagues.
• Apply existing procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes.

Skills

Communication

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Word

Excel

Outlook

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.