Facilities Coordinator

Infotree Global Solutions; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Infotree Global Solutions is seeking a facilities coordinator to serve as the onsite liaison for repair and maintenance vendors, oversee proposals, and ensure alignment with company standards. The role includes desk allocations, office moves, and ensuring conference room readiness for meetings and events.

The position requires 3+ years in facilities repairs and maintenance, familiarity with facility management software, and flexibility to work outside normal hours as needed.

Qualifications

• 3+ years of experience in executing facilities repairs and maintenance.
• Proficiency with facility management software or ticketing system.
• Ability to work outside regular business hours when needed.
• Hospitality-focused mindset for collaborating with cross-functional teams.

Responsibilities

• Vendor Management: primary onsite contact for facilities repair and maintenance vendors. Obtain, review and present proposals to management.
• Space Planning & Event Support: desk allocations, office moves, and conference room readiness; manage event setups/teardowns and deliveries.

Skills

Excellent communication

Hospitality mindset

Cross-functional collaboration

Education

3+ years facilities experience

Tools

Facility management software

Job description

• Vendor Management: Serve as the primary onsite contact for facilities repair and maintenance vendors. Obtain, review and present facilities vendor repair proposals to present to management where needed. Ensure routine maintenance services meet company and industry standards.
• Space Planning & Event Support: Execute and assist with desk allocations, office moves, and conference room readiness. Manage event setups/teardowns and deliveries as needed.

Requirements

• 3+ years of experience in executing facilities repairs and maintenance, FM coordination, workplace operations..
• Proficiency with facility management software or ticketing system.
• Ability to work outside of regular business hours when needed.
• Excellent communication skills and a hospitality-focused mindset for collaborating with cross-functional teams.