Facilities Coordinator

Goodwill-Easter Seals of Minnesota; Saint Paul (MN); Hybrid; USD 32,000 - 44,000; Full time

Benefits offered by this job

PTO program

Medical, dental and vision plans

Employer-paid life insurance

401(k) plan with employer match

Employee discount

Job summary

Goodwill-Easter Seals Minnesota is seeking a Facilities Coordinator to arrange quality repairs and maintenance across multiple sites, including retail stores and offices. You will support the facilities manager, manage documentation and invoicing, and contribute to remodels and relocations with onsite project work.

The role is flexible-hybrid, blending home-office work with required site presence at GESMN or partner facilities, often with urgency.

Qualifications

• 1–3 years of relevant experience preferred.
• High school diploma or equivalent preferred.
• Ability to communicate effectively with supervisors, employees and customers.
• Proficient in Microsoft Office and using the Internet.
• Ability to coordinate multiple projects independently and stay organized.

Responsibilities

• Coordinates timely and cost-effective property maintenance solutions between vendors and multiple sites.
• Creates and maintains standard facilities documentation and invoicing/coding for maintenance items.
• Supports special projects related to site remodels, relocations and other onsite maintenance tasks.

Skills

Communication

MS Office

Independent work

Organization

Attention to detail

Confidentiality

Problem solving

Leasing documents

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Internet

Job description

Position Summary:

The Facilities Coordinator arranges quality facility repairs and maintenance for designated Goodwill-Easter Seals MN's (GESMN) sites ranging from retail stores, office buildings, and Services & Programs sites. This role is responsible for building maintenance support to the specific locations that are being overseen, creates/maintains standard facilities documentation and invoicing/coding for maintenance items, building assessments and special projects supporting the facilities manager with remodels/relocations and onsite projects.

Day in the life:

In a typical day, the Facilities Coordinator

• Facility Maintenance Support: Coordinates timely and cost-effective property maintenance solutions between vendors and multiple sites through a work order system.
• Facility Documents: Creates and maintains standard facilities documentation and invoicing/coding for maintenance items.
• Special Projects: Supports the facilities department with special projects related to site remodels, relocations, and other onsite maintenance projects.

Job Pay & Perks:

• Pay range: $23.39 - $32.17/hour
• This is a flexible-hybrid role whose essential functions allow the employee to primarily work from a personal home office but also require the employee to work at a physical GESMN or partner facility as business needs require, sometimes with great urgency and little notice.
• Goodwill-Easter Seals Minnesota (GESMN) prioritizes work-life balance. We offer competitive pay, flexible hours, generous paid time off (PTO) program, competitive medical, dental and vision plans, employer-paid life insurance, 401(k) plan with employer match, and an employee discount!

Required Knowledge & Skills:

• Ability to communicate effectively with supervisors, employees, and customers.
• Proficient in various software applications, including Microsoft Office Suite and using the Internet.
• Ability to work independently and coordinate multiple projects simultaneously.
• Excellent organizational skills with the ability to prioritize.
• Strong attention to detail.
• Ability to handle sensitive and confidential information appropriately.
• Strong decision making and problem-solving skills.
• Recognizes and acts on issues promptly and appropriately.
• Ability to read and understand leasing documents and vendor proposals.
• Excellent customer service skills.
• This role requires a motor vehicle record (MVR) check(no major violations, not more than two (2) minor violations, and not more than one (1) accident in the past three years), and the ability to meet GESMN's authorized driver requirements, including:
  • Must have a valid driver's license
  • Must have proof of auto insurance with a minimum of $300,000 combined limit for bodily injury and property damage coverage.
  • Must be 21 years of age or older.

Prior Experience & Education:

• 1-3 years of relevant experience, in multi-unit responsibility preferred.
• High school diploma or equivalent preferred.

About Us:

Star Tribune Top Workplace 6 years running! Goodwill-Easter Seals Minnesota is a 501(c)3 nonprofit that has been creating career possibilities together with partners since 1919. Many people know Goodwill stores, but don't know store proceeds support nearly 20 programs for job seekers to access resources and find careers that lead to advancement. Read more about us here.

Goodwill-Easter Seals Minnesota (GESMN) is an Equal Opportunity Employer. GESMN will not discriminate against any employee or applicant based upon a person's race, color, creed, religion, national origin, sex, marital status, disability, status with regard to public assistance, age, sexual or affectional orientation, gender identity, familial status, ancestry, local human rights commission activity, citizenship, genetic information, protected veteran or military status, or any other categories protected by law.

Licenses & Certifications

• Driver License (required)
• Car Insurance (required)

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.