Facilities Coordinator

CBRE; Redwood City (CA); On-site; USD 2,893,000 - 4,959,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is hiring a Facilities Coordinator to work with clients, vendors, and contractors ensuring facility tasks and work orders are completed efficiently.

The role supports property managers, focusing on repairs and investment plans, with emphasis on following procedures and maintaining documentation.

Qualifications

• High School Diploma or GED required, up to 2 years of related experience.
• Able to follow basic work routines and standards in applying work.
• Good communication to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills for simple calculations.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor activities outside the building, such as waste disposal and recycling.
• Follow instructions and memos, and ask clarifying questions as needed.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.
• Use established procedures to solve straightforward problems with limited discretion.
• Understand duties are defined with detailed methods and tasks.
• Deliver output by following defined processes under close supervision.

Skills

Microsoft Office

Communication skills

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.

• Acknowledge all client inquiries and collect work orders.

• Collect information reports to find out performance and progress status.

• File work orders, proposals, department files, and other paperwork submitted by vendors.

• Monitor activities that happen outside the building, such as proper waste disposal and recycling.

• Follow instructions, short correspondence, and memos and ask clarifying questions.

• Respond to common inquiries or complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

Why CBRE

When you join CBRE, you become part of the globalleader in commercial real estate services and investment that helps businessesand people thrive. We are dynamic problem solvers and forward-thinkingprofessionals who create significant impact. Our collaborative culture is builton our shared values respect, integrity, service and excellence and wevalue the diverse perspectives, backgrounds and skillsets of our people. AtCBRE, you have the opportunity to chart your own course and realize yourpotential. We welcome all applicants.

Our Values in Hiring

At CBRE,we are committed to fostering a culture where everyone feels they belong. Wevalue diverse perspectives and experiences, and we welcome all applications.

Applicant AI Use Disclosure

We value human interaction to understand eachcandidate's unique experience, skills and aspirations. We do not use artificialintelligence (AI) tools to make hiring decisions, and we ask that candidatesdisclose any use of AI in the application and interview process.

Disclaimers

Applicants must be currently authorized to work in theUnited States without the need for visa sponsorship now or in the future.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities coordinator position is $21.39 per hour and the maximum salary for the Facilities Coordinator position is $36.05 per hour The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affiant Employer (Women/Minorities/Persons with Disabilities/US Veterans)