Facilities Coordinator

AdventHealth; Orlando (FL); On-site; USD 27,000 - 51,000; Full time

Job summary

AdventHealth in Orlando is seeking an administrative specialist for the Facilities Department. You will participate in strategic planning, maintain regulatory documentation, assist with annual budget preparation, and help track variances.

The role involves maintaining databases, handling work orders, producing reports, and acting as a timekeeper for payroll. Strong MS Office skills and the ability to manage multiple tasks are required.

Qualifications

• Proficient with Word, Excel, PowerPoint, Outlook.

Responsibilities

• Participates in strategic departmental planning.
• Maintains documentation for HealthCare regulatory compliance, including OSHA, EPA, and other authorities.
• Gathers data and assists with the preparation of annual budgets for the facilities department.
• Completes monthly budget variance reports and assists with overall budget tracking.
• Maintains and updates the database, creates, edits, and extracts work order data, and produces preventative maintenance reports.
• Acts as Timekeeper for the Facilities Department payroll.
• Enters payroll data accurately and timely, providing necessary reports.

Skills

Word

Excel

PowerPoint

Outlook

Education

High School Grad or Equiv

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule:

• Full time
• Shift: Day (United States of America)
• Address: 7727 LAKE UNDERHILL RD
• City: ORLANDO
• State: Florida
• Postal Code: 32822

Job Description:

• Shift: 7am-3:30pm
• Participates in strategic departmental planning.
• Maintains documentation for HealthCare regulatory compliance, including, OSHA, EPA, and other authorities.
• Gathers data and assists with the preparation of annual budgets for the facilities department.
• Completes monthly budget variance reports and assists with overall budget tracking.
• Maintains and updates the database, creates, edits, and extracts work order data, and produces preventative maintenance reports.
• Supports decision-making processes by acting as a resource for the Director and Operations Manager.
• Assists with resource allocation and planning.
• Prepares correspondence, reports, presentations, and meeting minutes.
• Maintains accurate records of all transactions and activities.
• Answers department phone calls professionally and assigns work order requests to the appropriate trade or individual.
• Assigns work orders within the Corrective Maintenance Management Software.
• Hands off work orders and key information to personnel during shift changes.
• Codes all invoicing to the appropriate operating unit, department, and account, and submits to AP or other parties as necessary.
• Issues, follows up, and maintains purchase orders for service and equipment for Facilities departments in a timely manner.
• Acts as Timekeeper for the Facilities Department payroll.
• Enters payroll data accurately and timely, providing necessary reports.
• Coordinates service calls and processes invoices for repairs and maintenance.
• Handles communication through established channels to support the Facilities department.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient with Word, Excel, PowerPoint, Outlook.
• [Required] Strong organizational skills and proficient in office procedures
• [Required] Good communication skills and attention to detail
• [Required] Must be computer literate and skilled in the use of spreadsheets, proficient in Word, Excel, Outlook and PowerPoint
• [Required] Ability to function with minimal supervision and be self-motivated.
• [Required] Must be able to manage multiple tasks, projects and adapt to changing priorities.

Education:

• High School Grad or Equiv [Required]

Physical Requirements:

• (Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.96 - $37.11

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Equal opportunity statement

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Missions & values

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.