Facilities Coordinator

The Joint Commission; Oakbrook Terrace (IL); On-site; USD 54,000 - 70,000; Full time

Job summary

The Joint Commission is seeking a Facilities Coordinator in Oakbrook Terrace, IL, to support building operations. This role involves managing administrative tasks, maintaining accurate records, and ensuring safety and security procedures are followed. Ideal candidates will have at least a high school diploma and relevant experience, with strong problem-solving and communication skills.

Benefits

Comprehensive benefit package

Qualifications

• 3+ years of work experience in a related job discipline.
• Space Planning software experience required.
• Strong communication skills with staff at all levels.

Responsibilities

• Reviews and processes invoices for accuracy and timely payments.
• Organizes and tracks facility long-term asset list.
• Ensures vendor contracts are up to date.

Skills

Problem solving

Communication

Time management

Organizational skills

Adaptability

Education

High School Diploma or GED

Technical school degree

Tools

Space Planning software

Microsoft Office

Excel

Various copier software

Job description

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Overview

The Facilities Coordinator provides essential support to the Building & Facilities Operations Director, Building Engineers, Office Services, and Building Security. This role is responsible for managing a number of administrative tasks required to keep this department and building facilities organized, safe, and running efficiently.

Overview

The Facilities Coordinator provides essential support to the Building & Facilities Operations Director, Building Engineers, Office Services, and Building Security. This role is responsible for managing a number of administrative tasks required to keep this department and building facilities organized, safe, and running efficiently.

Responsibilities

• Reviews and processes invoices, ensuring accuracy and timely payments.
• Manages onsite and offsite records and files, ensuring proper storage, retrieval, and destruction protocols.
• Organizes and tracks the facility long-term asset list, providing updates to management to support them in identifying future asset needs and appropriate allocation of budget.
• Gathers department reporting needs, including but not limited to monthly metrics and security reporting, and is responsible for preparing the quarterly metrics summary dashboard.
• Ensures vendor contracts are up to date in collaboration with the Procurement department. Enters contracts into Procurement technology. Monitors contract compliance and renewals.
• Tracks personnel changes (new hires, terminations, and employee transfers) and coordinates space planning and seating arrangements for these changes within the facility. Updates seating charts through identified space planning technology, to accurately reflect current office layouts, by day, and daily counts. Supports space planning team in optimizing workspace utilization.
• Supports and coordinates security drills and monthly safety/security procedures and communications.
• Conducts weekly building tours to assess building conditions, provides assessment recap, and collaborates with appropriate personnel to review any concerns or repairs needed.
• Participates in the corporate headquarters Safety Team, completing tasks as assigned.
• Provides support for operations projects planned throughout the year.
• Completes other tasks and responsibilities, as needed, to support department and team.
  
  

Qualifications

• High School Diploma or GED required, technical school degree a plus.
• 3+ years of work experience, preferably in a related job discipline.
• Space Planning software experience required, such as Archibus, iOffice, FM Systems, etc.
• Ability to adapt and learn quickly
• Problem solving skills and ability to work independently.
• Takes initiative and anticipates needs to support department.
• Excellent communication skills, both written and verbal, with experience collaborating with staff at all employment levels.
• Strong time management and organizational skills.
• High degree of flexibility and excellent multitasking ability.
• Working knowledge of Microsoft Office products.
• Skilled with Excel with ability to analyze and compare data.
• Working knowledge of various copier software a plus.
  
  

We offer a comprehensive benefit package. For a complete overview of our benefits package, please visit our Joint Commission Career Page

This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. The description is not an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities, and working conditions associated with this position. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities.

Min

USD $54,000.00/year

Max

USD $69,500.00/year

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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