Facilities Coordinator

JLL; New York (NY); On-site; USD 59,000 - 65,000; Full time

Job summary

As a leading global provider of real estate services, JLL is seeking a Facilities Coordinator to support its Integrated Facilities Management team. This position involves ensuring smooth operations, managing tasks related to facility maintenance, and fostering a positive environment for both staff and clients. The ideal candidate should bring relevant experience, a strong customer service orientation, and a collaborative spirit to thrive in this fast-paced setting.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 1-3 years of experience in facility/property management or hospitality preferred.
• Familiarity with Corrigo or other CMMS is a plus.

Responsibilities

• Perform daily inspections of assigned buildings.
• Assist with planning and workload management for the Facility Management Team.
• Act as an interface with clients and ensure service execution.

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Time management

Tools

CMMS

Google Sheets

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay: $59000 - $65000 / year (paid hourly)

Schedule: M - F; day shift

Location: Farley Building | NYC

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Facilities Coordinator Job Summary

JLL is currently seeking an Facilities Coordinator to join our Integrated Facilities Management team. The position will provide general overall Facilities Management services including continuous monitoring of the facility. Work with facility manager(s) and/or assistant facility managers to handle routine facility management operations, including but not limited to: procurement of supplies and services, assigning work orders within CMMS, issuing work orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable. Supporting tasks for site events to ensure any assigned tasks for the group or our subcontractors are completed.

Facilities Coordinator Responsibilities:

Day to Day Responsibilities:

• Performs routine daily inspections of assigned buildings and spaces

• Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workload

• Provide facility specific assistance to the project management team as needed or requested

• Manage and maintain small facility management tasks as assigned

• Coordinate/support special events in support of client or JLL

• Assist events team with setups, resets, janitorial requests etc. as needed

• Provide support for meetings and conference room reservations as needed and directed

• Assist with the coordination and scheduling of maintenance activities

• Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility

• Act as an interface with client, visitors and guests

• Ensure appropriate follow up with customers

• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment

• Supporting facilities with managing vendors onsite

• Liaising with building management as needed

• Triage of workplace tickets accordingly

• Performs routine facility and equipment maintenance

• Performs routine daily inspections of assigned buildings and spaces

Job Requirements:

• 1-3 years minimum prior relevant experience in hospitality, facility / property management, operations and/or knowledge of commercial real estate, preferred.

Skills and knowledge:

• Support a positive team environment with a friendly and can-do attitude

• Superior customer service skills and orientation

• Ability to maintain professionalism at all times under stressful situations

• Ability to plan and manage work under time constraints

• Ability to multitask and work without direct supervision

• Experience working within Corrigo or other CMMS/Automated Work Order systems

• Possess strong written, verbal and people skills

• Strong organizational skills and collaborative style

• Must be proficient at Google Sheets/Docs and have capability of customizing administrative reports

• Have excellent communication and interpersonal skills required

• Ability to work with fellow colleagues and other wider team members

• Demonstrated time management skills and multi-tasking

• Ability to lift a minimum of 50 lbs.

Estimated total compensation for this position:

59,000.00 – 65,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.