Facilities Coordinator

Postgraduate Center for Mental Health; New York (NY); On-site; USD 75,000 - 105,000; Full time

Job summary

A non-profit organization is seeking a Full-Time Facilities Coordinator to manage operations across properties in New York City. The ideal candidate will possess strong organizational and supervisory skills, a valid NY driver’s license, and at least 5 years of facilities management experience. The role requires proactive maintenance management, staff training, and emergency response readiness.

Qualifications

• Minimum 5 years experience in facilities management.
• Knowledge of real estate and building systems is helpful.
• Must have a valid NY driver’s license.

Responsibilities

• Assist the Facilities Manager in planning and organizing maintenance tasks.
• Supervise the cleaning schedule and manage custodians' assignments.
• Handle site emergencies and ensure satisfaction with facility services.

Skills

Organizational skills

Interpersonal skills

Supervisory skills

Communication skills

Computer proficiency

Education

Associate degree in a related field

Job description

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Description

Description

Job Summary: Full-Time Facilities Coordinator to provide the delivery of services to operate and maintain properties located throughout New York City for a non-profit organization. Potential candidate must take initiative and be proactive and willing to travel among New York City sites on a regular basis. Schedule Available : Tuesday-Saturday, 12pm to 8pm.

Essential Functions: Assist the Facilities Manager in planning, organizing, and directing the general maintenance and repair of the agency’s sites. Ensure all Planned Preventative Maintenance (PPM) is completed safely, cost effectively, on time and to a satisfactory standard. Regularly inspect buildings, sites, and equipment for needed repair/maintenance. Manage cleaning schedule, set custodians assignments including regular cleaning and special cleaning/projects as well. Assign Facilities Maintenance staff their duties and inspect work for conformance to prescribed standards. Ensure Agency satisfaction with delivery of Facility Management services and provide a lead role in monitoring and increasing overall facilities management satisfaction. Provide support, training, development, and management of onsite staff. Manage the daily delivery of existing service contracts. Responsible for the resolution of site emergencies. On call for all emergencies. Interface with site’s facilities leadership and occupants of assigned properties. Assist in the development and implementation of the annual management plan; accomplish key performance indicators as identified by the Agency. Source local services and goods needed to perform day to day operations through 3rd party suppliers via the agencies’ approved vendors.

Qualifications

Minimum Education/Requirements: Position requires an Associate degree or a degree in a related field or trade. 5 years minimum experience in facilities management. Knowledge of real estate, telecommunications, furniture, and building systems helpful. Strong organizational and management skills. Strong interpersonal and supervisory skills. Computer proficiency. Excellent verbal and written communication skills and proven ability to provide direction to staff. Must provide a valid NY driver’s license upon hire and pass a motor vehicle history check demonstrating a safe driving history.

Training/Licensing Requirements need to be obtained within first 90 days of hire:

• OSHA 30-hour training certificate
• S-12 City Wide Sprinkler Systems Certificate of Fitness
• F-01 City Wide Fire Guard for Impairment Certificate of Fitness
• S-95 Supervision of Fire Alarm Systems Certificates of Fitness
• F-07 Fire and Emergency Drill Conductor Certificate of Fitness
• Able to obtain Certificates of Fitness within 6 months of employment
  
  
  

Other Requirements:

• Undergo background clearances prior to employment including fingerprinting with New York State Division of Criminal Justice Services, State Central Registry (SCR) clearance, the Staff Exclusion List (SEL), and K-checks Exclusion Management.
• Ability to maintain clearances throughout the duration of employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Mental Health Care

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