Facilities Coordinator

H.I.G. Capital; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

H.I.G. Capital is seeking a proactive Facilities Coordinator to manage daily operations in New York. This role focuses on ensuring a welcoming workplace, coordinating with the Office Manager, and handling various facilities responsibilities to maintain operational efficiency while providing outstanding service.

Qualifications

• 2+ years of facilities experience required.
• Excellent written and oral communication skills necessary.
• Ability to lift boxes for stocking supplies.

Responsibilities

• Responsible for general office appearance and daily inspections.
• Handle service requests and coordinate with facilities vendors.
• Maintain inventory of office supplies and assist with employee moves.

Skills

Organizing

Communication

Customer service orientation

Problem-solving

Education

High school diploma and associate degree or trade school degree

Tools

Microsoft Outlook

Job description

Join to apply for the Facilities Coordinator role at H.I.G. Capital

Join to apply for the Facilities Coordinator role at H.I.G. Capital

Firm Overview

H.I.G. Capital is a leading global private equity investment firm with $68 billion of assets under management with a focus on the mid cap segment of the market. The H.I.G. family of funds includes private equity, growth equity, real estate, direct lending, special situation credit, and growth-stage healthcare. We focus on providing capital to businesses with attractive growth potential and align ourselves with committed management teams and entrepreneurs to help grow businesses of significant value. Our team of over 500 investment professionals has substantial operating, consulting, technology, and financial management experience, enabling us to contribute meaningfully to our portfolio companies. H.I.G. is based in Miami, with offices in Atlanta, Boston, Chicago, Los Angeles, New York, and San Francisco, and affiliate offices in Hamburg, London, Luxembourg, Madrid, Milan, and Paris in Europe as well as Bogotá, Rio de Janeiro, and São Paulo in Latin America, Dubai in the Middle East, and Hong Kong in Asia.

Firm Overview

H.I.G. Capital is a leading global private equity investment firm with $68 billion of assets under management with a focus on the mid cap segment of the market. The H.I.G. family of funds includes private equity, growth equity, real estate, direct lending, special situation credit, and growth-stage healthcare. We focus on providing capital to businesses with attractive growth potential and align ourselves with committed management teams and entrepreneurs to help grow businesses of significant value. Our team of over 500 investment professionals has substantial operating, consulting, technology, and financial management experience, enabling us to contribute meaningfully to our portfolio companies. H.I.G. is based in Miami, with offices in Atlanta, Boston, Chicago, Los Angeles, New York, and San Francisco, and affiliate offices in Hamburg, London, Luxembourg, Madrid, Milan, and Paris in Europe as well as Bogotá, Rio de Janeiro, and São Paulo in Latin America, Dubai in the Middle East, and Hong Kong in Asia.

Role Overview

H.I.G. Capital is seeking a proactive and detail-oriented Facilities Coordinator to support the daily operations of our New York office. This dynamic role is essential to ensuring the seamless daily operations of a professional, efficient, and welcoming workplace environment. The Facilities Coordinator will work closely with the Office Manager to anticipate needs, manage competing priorities with professionalism, and reinforcing the firm’s commitment to excellence in every aspect of the workplace experience.

Role Responsibilities

• Liaise with Office Manager to maintain smooth day-to-day operations
• Responsible for general office appearance and daily routine inspections to determine repairs, etc.
• Handle service request with building, including handyman requests, installation of furniture and repairs
• Coordinate facilities vendors in offices, coordinate access when needed
• Maintain copy and printer station areas to ensure they are fully stocked and order supplies as needed
• Receive and distribute kitchen/pantry items and office supplies on arrival
• Maintain ongoing and balanced inventory of kitchen/pantry and office supplies
• Provide suggestions, research changes and costs for kitchen/pantry and offices supplies
• Assist with the execution of employee moves including physical components such as moving pieces of office furniture
• Responsible for in coming and outbound mail and all other packages, and distribution of mail
• Conference room maintenance – organization/stocking
• Calendar management/conference room scheduling/checking room calendars for meetings
• Ensure room set up, breakdown and special requests for meetings, food deliveries and other meeting related activities are completed in a timely manner
• Copying and binding presentation documents and materials as needed
• Serve as a back up to Receptionist
• Respond to building emergencies as needed by being in contact with building maintenance staff
• Ability to work overtime as needed
• Assist administrative team with requests, miscellaneous tasks and special projects as needed
  
  

Requirements & Qualifications

• 2+ years of facilities experience/High school diploma and associate degree or trade school degree
• Experience in organizing, maintaining and stocking kitchen/pantry and office supplies, mail services and general office facilities tasks all in a professional environment
• Knowledge of Microsoft Outlook, computer savvy
• Excellent written and oral communication skills
• Ability to lift boxes for stocking of pantry/kitchen and offices supply areas
• Have working knowledge of the use of hand tools for minor repair work, if necessary
• Ability to be on your feet for long periods of time
  
  

Knowledge & Skills

• Proactive, forward-thinker, multi-tasker, who can come up with creative solutions and possibilities
• Extremely organized, efficient, reliable, flexible with an excellent attitude and hard working
• Ability to handle last minute tasks
• Ability to work well independently within a fast-paced deadline-oriented environment
• Must be customer service oriented
• Positive attitude and professional appearance
• Team player
  
  

The total compensation range for the role is $70,000 - $80,000 per year.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Venture Capital and Private Equity Principals

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