Facilities Coordinator

Related Companies; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading real estate and lifestyle company seeks a Facilities Coordinator to ensure seamless operation across properties. This role requires managing vendor relations, compliance, and overseeing property management activities. With competitive compensation and extensive benefits, this opportunity is ideal for those with experience in commercial real estate.

Benefits

Paid time off (19+ days)

Customizable total rewards package

Financial wellness perks (401(k), FSA & HSA)

Mental health resources available

Fertility benefits offered

Paid time off to volunteer

Learning & training programs

Qualifications

• Experience in commercial real estate or mixed-use projects is essential.
• Strong vendor management, project coordination skills are required.
• Basic knowledge of hand tools and mechanical systems is beneficial.

Responsibilities

• Manage vendor relationships and compliance for projects.
• Oversee insurance renewals and incident reporting.
• Conduct property inspections and manage work orders.

Skills

Vendor Management

Project Coordination

Communication Skills

Detail-oriented

Organizational Skills

Education

3+ years of commercial real estate/mixed-use experience

Tools

Word

Excel

Slack

Monday

Momentus

Job description

Responsibilities

Facilities Coordinator:

As the Facilities Coordinator, you'll be at the center of operations, vendors and property teams to ensure seamless operation.

Key Responsibilities:

• Vendor Relations: Manage vendors to completion of projects while ensuring compliance, directing janitorial daily to ensure upkeep, working with security staff, and reviewing and referencing contracts.
• Insurance Compliance: Oversee renewals, incident reporting, and insurance tracking within several software systems to ensure COI are valid and up to date.
• Property Management: Conduct inspections, track work orders, and manage access systems, minor in-house repairs as needed
• Payables/Receivables: Process invoices, track orders, and resolve discrepancies
• Budgets & Reporting: Contribute to budget prep and evaluate R&M needs

Compensation:

• $31.00 / Hour

Schedule:

• Tuesday - Saturday (off Sunday and Monday)

WHY YOU’LL LOVE IT HERE

• Lots of paid time off (19+ days!) – we value your life outside of work.
• Customizable total rewards package – pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs.
• Mental health resources, such as counseling, are available to our team members.
• Fertility benefits – such as surrogacy, adoption assistance and more!
• Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!
• Grow with us – learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available.
• …and so much more!

For more about Hudson Yards Experiences, check out our video:Hudson Yards Experience

Qualifications

• 3+ years of commercial real estate/mixed-use experience
• Strong vendor management, project coordination, and communication skills
• Proficient in Word and Excel
• Detail-oriented, organized, and able to prioritize multiple tasks
• Basic knowledge of hand tools, BMS mechanical systems, electrical, and plumbing.
• Capable of standing and sitting for prolonged hours, moving briskly from location to location, walking multiple flights of stairs, managing multiple tasks, engaging multiple teams in time constrained environments.
• Capable of lifting up to 40 pounds.
• Flexibility to do overnights and extra shifts to accommodate the needs and demands of space events and projects as needed.
• Additional tasks as assigned
• Slack, Monday, Momentus familiarity
• OSHA Cert 15

#LI-ES1

Overview

Related Companies is a global real estate and lifestyle company defined by innovation and the most prominent privately-owned real estate firm in the United States. Formed over 40 years ago, Related is a fully-integrated, highly diversified industry leader with experience in virtually every aspect of development, acquisitions, management, finance, marketing and sales. Headquartered in New York City, Related has offices and major developments in Boston, Chicago, Los Angeles, San Francisco, South Florida, Washington, D.C., Abu Dhabi and London, and boasts a team of approximately 4,000 professionals. With over $60 billion in assets owned or under development including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side, The Grand and Related Santa Clara in California and The 78 in Chicago. Related was recently named to Fast Company Magazine’s list of the 50 Most Innovative Companies in the World. For more information about Related, please visit www.related.com.

We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.

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