Facilities Coordinator

Walker Art Center; Minneapolis (MN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) retirement plan with employer

Paid vacation, sick time, holidays

Job summary

The Walker Art Center seeks a Facilities Coordinator to join the Operations team. This hands‑on role covers event and space setup, moving furniture, basic maintenance, and day‑to‑day facility support to keep spaces safe and ready for programs and events.

You will work with the Facilities Manager and teams across the museum, requiring physical activity, safety focus, and flexible scheduling including evenings and weekends.

Qualifications

• Minimum 1–2 years in facilities, event setup, building operations, maintenance, moving, or similar hands‑on roles.
• Must be able to perform physically active work throughout the day.
• Ability to follow floor plans, setup diagrams and written instructions with attention to detail.
• Comfort using basic hand tools and performing minor maintenance tasks.
• Strong safety awareness and good judgment when moving furniture and operating equipment.
• Willingness to work flexible hours including evenings/weekends.
• Experience in the arts community is a plus; commitment to radical hospitality and equity.
• Willingness to earn or hold a 2nd Class C Boiler License or higher.

Responsibilities

• Set up and break down event, meeting, and staff spaces per floor plans and safety rules.
• Move and arrange tables, chairs, staging, signage and other furniture.
• Prepare spaces before events and restore configuration afterward.
• Perform basic maintenance tasks and address simple repairs.
• Conduct routine storage organization and ensure tools and equipment are returned.
• Assist with office moves and workstation setups as assigned.
• Support loading, unloading, and movement of supplies and event materials.
• Respond to last‑minute needs and adapt setups quickly and safely.
• Attend planning meetings to translate needs into physical setups.
• Collaborate with Facilities, Security, Visitor Experience, Events, and other teams.

Skills

Facilities operations

Physical fitness

Safety awareness

Team communication

Floor plan following

Boiler license

Job description

The Walker Art Center empowers people to experience the transformative possibilities of the art and ideas of our time and to imagine the world in new ways. In our over 125-year history, we have become one of the most celebrated art museums in the country, and we are known for our innovative presentations and acclaimed collections of contemporary art across the spectrum of the visual, performing, and media arts.

The Facilities Coordinator is a hands‑on member of the Operations team responsible for the physical setup, breakdown, movement, and maintenance support required to keep Walker spaces safe, functional, and ready for staff, visitors, programs, and events. The role performs event and meeting room setups, moves furniture and equipment, completes basic maintenance and troubleshooting, conducts routine inspections, and responds to day‑to‑day facility needs. This position works closely with the Facilities Manager and other teams and requires regular physical activity, flexibility, and a strong attention to safety and detail.

WHAT YOU GET TO DO

Event and Space Setup:

• Set up and take down event, meeting, program, and staff spaces according to floor plans, event needs, and safety requirements.
• Move, arrange, and store tables, chairs, staging, barricades, podiums, signage, coat racks, and other furniture and event equipment.
• Prepare spaces before events and return spaces to standard configuration following events, including cleaning up materials and ensuring equipment is properly stored.
• Complete office moves, desk and furniture setups, workstation configurations, and other physical space changes as assigned.
• Support loading, unloading, receiving, and internal movement of supplies, furniture, equipment, and event materials.
• Respond to last‑minute event and operational needs and adjust setups quickly and safely when plans change.
• Attend regular programmatic and event planning meetings to understand upcoming event schedules, agendas, room configurations, and setup and breakdown needs, and translate those requirements into effective physical setups.

Facilities and Basic Maintenance:

• Perform basic maintenance and minor repairs such as replacing light bulbs, tightening hardware, assembling furniture, making simple adjustments, and addressing other routine facility issues within the scope of the position.
• Conduct routine walkthroughs and inspections of offices, public spaces, staff kitchens, meeting rooms, storage areas, and building equipment; identify and report repair, safety, or maintenance needs.
• Troubleshoot basic furniture, fixture, equipment, and workspace issues and elevate more complex repairs to the Facilities Manager or appropriate vendor.
• Maintain organized storage areas and ensure tools, furniture, event equipment, and supplies are returned to designated locations and kept in usable condition.
• Assist with routine preventive maintenance tasks and vendor access as directed by the Facilities Manager.
• Support basic building operations, including monitoring facility conditions and responding to spills, obstructions, room readiness issues, and other immediate operational needs.

Operational Support:

• Work collaboratively with Facilities, Security, Visitor Experience, Events, Performing Arts, and other departments to complete physical setup and facility support needs.
• Assist with inventory, organization, and restocking of facilities, office, and event supplies.
• Follow established safety procedures, setup plans, equipment‑use practices, and instructions from the Facilities Manager.
• Help identify practical improvements to room setups, storage, equipment use, and day‑to‑day facility operations.
• Work a flexible schedule as needed to support events and building operations, including occasional evenings and weekends.

WHAT WE NEED IN YOU

Minimum Requirements

• 1-2 years of experience in facilities, event setup, building operations, maintenance, moving, hospitality operations, or a similar hands‑on role is preferred.
• Demonstrated ability and willingness to perform physically active work throughout the workday.
• Ability to follow floor plans, setup diagrams, written instructions, and verbal directions with strong attention to detail.
• Comfort using basic hand tools and performing minor maintenance and troubleshooting tasks.
• Strong safety awareness and good judgment when moving furniture, using equipment, and working in active public and event spaces.
• Flexibility and ability to quickly adjust to unusual, unexpected, or time‑sensitive needs.
• Reliable, team‑oriented communication skills and a service‑focused approach to working with colleagues and event partners.
• Ability to independently complete assigned tasks, identify when additional assistance is needed, and follow through to completion.
• Able to work a flexible schedule, including occasional weekends and evenings.
• Experience working in the arts community and/or interest in contemporary art is a plus.
• Must possess a commitment to fostering a culture of radical hospitality with a focus on racial equity, inclusion, and access.
• Either possess or have willingness to earn a “2nd Class C” Boiler License or higher.

PHYSICAL DEMANDS

• Regularly stand and walk for extended periods and frequently bend, stoop, squat, kneel, reach, climb stairs, and work in a variety of indoor and outdoor spaces.
• Regularly lift, carry, push, and pull furniture, equipment, and materials weighing up to 50 pounds; heavier or awkward items are moved with appropriate equipment or team assistance.
• Frequently move tables, chairs, carts, staging components, boxes, supplies, and other event or facility equipment.
• Use ladders or step stools and basic hand tools as appropriate for routine setup and maintenance tasks.
• Maintain the physical stamina to perform repeated setup and breakdown tasks and to work extended or nonstandard hours for certain events.

JOB SPECIFICATIONS

This position is considered full‑time (35 hours per week), non‑exempt. As a non‑exempt position, it is eligible for overtime pay. The compensation for this role is $23.00-25.00 hourly.

BENEFITS

Medical, dental, and vision insurance; 403(b) retirement plan with employer contribution; paid vacation, sick time, and holidays.

This position is not eligible for relocation assistance.

All applicants must be eligible to work in the United States without the need for employer sponsorship.

Walker’s DEI commitment

The Walker is committed to being an employer with a staff who, at all job levels, reflects the rich diversity of the communities and audiences we serve. We are dedicated to ensuring inclusion and equity in all our employment practices. We deeply value and welcome all the unique lived experiences in our applicants and encourage anyone meeting the minimum requirements to apply.

Recruitment Timeline

All positions are open until filled.

E-Verify Participation Notice

Walker Art Center participates in E-Verify to confirm the identity and employment eligibility of all persons hired to work in the United States.

For more information, please review the following notices:

• E-Verify Participation Poster (English/Spanish)
• Right to Work Poster (English/Spanish)