Facilities Coordinator

Network for Hope; Louisville (KY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401K

Life and disability insurance

Pet insurance discounts

Wellness programs

Education reimbursement

Flexible schedules

On-the-job training

Job summary

Network for Hope is seeking a Facilities Coordinator to support daily operations, upkeep, and coordination of NFH facilities. You will be the primary contact for vendors, service providers, and project needs, ensuring a safe, functional workplace.

You will perform handyman-level maintenance, coordinate external contractors, manage site access, and track projects from planning to completion while maintaining records for multiple properties.

Qualifications

• Education: High School Diploma or equivalent.
• 2-3 years of experience in facilities coordination, property maintenance, building operations, or related role.
• Experience independently coordinating vendors, service requests, and facility projects preferred.

Responsibilities

• Monitor facility conditions and respond to routine facility needs.
• Serve as primary point of contact for vendors and service providers; schedule work and coordinate site access.
• Coordinate specialized maintenance and repair through qualified vendors (HVAC, plumbing, electrical, etc.).
• Conduct routine facility walkthroughs to identify maintenance needs and safety concerns.
• Maintain facility records, service documentation, warranties, and other documentation.
• Respond to urgent facility issues and coordinate outside support when needed.
• Perform handyman-level repairs and routine upkeep (carpentry, painting, fixtures).
• Coordinate office moves, furniture installation, and space changes.
• Track project timelines, budgets, and completion status; escalate as needed.
• Ensure safety practices and PPE compliance.

Skills

Facility coordination

Vendor management

Maintenance basics

Safety compliance

Documentation

Education

High School Diploma

Job description

At Network For Hope (NFH) the Facilities Coordinator independently supports the day-to-day operation, upkeep, and coordination of NFH facilities. The position serves as a primary point of contact for facility needs, vendors, service providers, and assigned projects; performs routine handyman-level maintenance and repairs; and coordinates specialized work requiring outside contractors. The role identifies facility needs, prioritizes work, follows issues through completion, and helps maintain safe, functional, and well-maintained work environments.

Key Responsibilities

Facilities Coordination

• Independently monitors facility conditions and responds to routine facility needs, service requests, and identified concerns.
• Serves as a primary point of contact for vendors and service providers; schedules work, coordinates site access, communicates expectations, and follows through to completion.
• Coordinates specialized maintenance and repair needs, including HVAC, plumbing, electrical, fire protection, security/alarm systems, pest control, and other building systems through qualified vendors.
• Conducts routine facility walkthroughs to identify maintenance needs, safety concerns, and opportunities for repair or improvement.
• Maintains facility records, service documentation, vendor information, warranties, and other required documentation.
• Responds to urgent facility issues, assesses immediate needs, notifies appropriate personnel, and coordinates outside support when necessary.

General Maintenance

• Performs routine handyman-level repairs and upkeep, including minor carpentry, drywall patching, painting, furniture assembly, hardware replacement, basic fixture repairs, and similar general maintenance.
• Completes routine grounds and exterior upkeep or coordinates outside services, including debris or fallen-branch removal and snow/ice removal.
• Uses common hand and power tools safely and determines when work should be referred to a licensed or specialized contractor.

Project Coordination

• Coordinates assigned facility projects from planning through completion, including gathering information or quotes, scheduling vendors, monitoring progress, communicating updates, and tracking open items.
• Assists with office moves, furniture installation, space changes, equipment placement, and other facility-related projects.
• Tracks project timelines, priorities, costs, and completion status and escalates concerns or decisions as appropriate.

Sterilization & Instrument Processing

• Coordinates routine maintenance, repairs, and cleanliness of assigned fleet vehicles and maintains related service records.

Safety

• Identifies and promptly addresses or reports potential facility safety hazards.
• Follows safe work methods and procedures, uses required personal protective equipment, and ensures vendors comply with applicable site safety expectations.

Qualifications

Education: High School Diploma, or equivalent required.

Experience: 2-3 years of experience in facilities coordination, property maintenance, building operations, general maintenance, or a related role is required. Working knowledge of routine handyman-level repairs is required. Experience independently coordinating vendors, service requests, and facility projects is strongly preferred. Experience supporting multiple properties and/or a healthcare environment is preferred.

Licensure, Certification, and/or Registration: N/A

About Us

Network for Hope is a nonprofit organization dedicated to saving and enhancing lives through organ and tissue donation. We work tirelessly to provide exceptional care to our donor families, facilitate organ and tissue recovery, and educate the communities we serve. The dynamic field of organ and tissue donation offers exciting and rewarding employment opportunities for those looking to make a meaningful difference in others' lives.

Benefits

Network for Hope offers comprehensive benefits, including health, dental, and vision insurance, paid time off, 401K, life and disability insurance, pet insurance discounts, and wellness programs like Calm. We also provide education reimbursement, flexible schedules, and on-the-job training to support personal and professional growth.

To learn more about NFH, please visit our website at http://www.networkforhope.org.

Network for Hope is an Equal Opportunity Employer and a participant of E-Verify.