Facilities Coordinator

Kheir Clinic; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Kheir Clinic in Los Angeles, CA is seeking a Facilities Coordinator who will provide technical support across Windows environments, enterprise applications, and security, while delivering facilities and administrative support to keep operations running smoothly.

The role combines hands-on maintenance, vendor coordination, and IT liaison duties, requiring strong problem-solving, sharp attention to detail, and reliable driving. Occasional after-hours support and travel to sites may be required.

Qualifications

• 1 year of experience in an office or facilities setting.
• Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent attention to detail and accuracy, including proofreading and writing.
• Ability to follow detailed instructions.
• Clean driving record with valid driver's license and vehicle insurance.
• High school diploma required.

Responsibilities

• Assist with building maintenance repairs and site upkeep.
• Coordinate facilities improvements and compliance tasks.
• Serve as liaison for IT department and assist with phone and office setup.
• Diagnose, troubleshoot and resolve hardware and software issues for end-users.
• Document support activities and manage asset inventory.
• Travel to all sites to pick up and deliver correspondence.
• Occasional after-hours or weekend support.
• Maintain work order details and status updates.
• Assist with audit/site review preparation.

Skills

Judgement & discretion

Attention to detail

Follow detailed instructions

Driver's license

Education

High School Diploma

Tools

MS Office Suite

Job description

MISSION

Kheir's mission is to increase and provide access to culturally and linguistically-sensitive quality primary healthcare and human services support to the underserved and uninsured residents of Southern California.

Job Description

Job Description

MISSION

Kheir's mission is to increase and provide access to culturally and linguistically-sensitive quality primary healthcare and human services support to the underserved and uninsured residents of Southern California.

Position Summary

The Facilities Coordinator provides technical support for the determination, resolution, or escalation of technical problems related to Windows environments and applications, electronic mail, enterprise applications & databases, security issues, desktop hardware/software, server hardware/software, and production equipment related issues. This Facilities Coordinator will also provide facilities support directly relating to business operations and administrative support.

Essential Functions/Responsibilities

Facilities: 90%

• Assists or performs building maintenance repairs including but not limited to; flooring, drywall, painting, carpentry, electrical plumbing, landscape, concrete, and roofing
• Performs urgent, corrective routine and requisitioned repairs of minor problems with electrical, mechanical and plumbing systems as required.
• Responsible for maintenance of common spaces, including storage areas for appearance and functionality, and for assisting with larger scale projects related to facilities improvement and compliance as assigned.
• Serve as liaison & support for IT department: monitor staff needs, assist with problem solving, assist with phone and office set- up.
• Assess and research issues related to operations and facilities, and plan, direct and implement multi-step corrective actions using independent judgment
• Ability to draws sketches and plans for assigned projects, estimate the materials needed, and record keeping.
• Maintain all work order details & status updates
• Assists in Audit/Site Review preparation.
• Travel to all sites to pick up and deliver correspondence.
• Other duties as assigned.

Helpdesk Support: 10%

• Diagnosing and resolving technical hardware and software issues
• Advising users on appropriate action and providing basic computer training.
• Provide technical support and assistance to end-users via various channels, including phone, email, and in-person, addressing hardware, software, and network-related issues.
• Diagnose, troubleshoot, and resolve technical problems related to computer hardware, software, and mobile devices promptly and effectively.
• Assist with password reset requests
• Document all support activities, including troubleshooting steps, resolutions, and user instructions, in a timely and accurate manner.
• Assist with the procurement, inventory management, and asset tracking of computer hardware, software, and mobile devices.
• Participate in occasional after-hours or weekend support, as required.

Qualifications

• Steadfast, engaged, and curious individual with a strong sense of judgement, discretion and confidentiality
• Ability to follow and provide detailed instructions
• At least 1 years' experience in an office or facilities setting
• Strong knowledge of MS Office software [ Word, Excel, PowerPoint & Outlook]
• Exceptional attention to detail & accuracy, including proofreading and writing skills
• Ability to apply common sense when carrying out duties
• Clean driving record required
• Must have current Driver's License and Vehicle Insurance
• High School Diploma required

Kheir Clinic provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

In addition to federal law requirements, Kheir Clinic complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Kheir Clinic will consider for employment all qualified Applicants, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Kheir Facilities Coordinator

Please note that this job description is subject to change to meet the needs of Kheir Clinic.