Facilities Coordinator

ViziRecruiter,LLC.; Indiana (PA); On-site; Full time

Benefits offered by this job

Wellness programs

Day-one medical coverage

401(k) matching

Annual performance bonus

Job summary

A dynamic entertainment company is seeking an administrative professional to support the executive management team in facilities management. Responsibilities include delivering excellent customer service, maintaining office duties, organizing meetings, and managing records. Candidates should have 3-5 years of experience, be proficient in Microsoft Office, and familiar with Coupa. This role offers a vibrant work environment in Pennsylvania, emphasizing growth and support for team members.

Qualifications

• 3-5 years of experience in facilities management.
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Experience with software like Coupa.
• Must be at least 21 years of age.

Responsibilities

• Deliver excellent customer service to both internal and external customers.
• Maintain office administrative duties and manage schedules.
• Compose memos and letters for executive management.
• Plan and coordinate meetings and presentations.
• Track invoices and maintain contact lists.

Skills

Customer service

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Coupa

Job description

Overview

We’re always looking for talent that believes in having fun. At PENN Entertainment, you’ll get to be a part of an exciting industry, where the days and nights are fast paced. You’ll work with an incredibly diverse set of coworkers driven by their enthusiasm for helping people find and have more fun. You’ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.

Initial placement within the salary range is based on an individual's relevant knowledge, skills, and experience. Base salary is just one component of our competitive Total Rewards package, which includes wellness programs designed to support our team members' financial, physical, and mental well‑being. Specific benefits—such as day‑one medical coverage, 401(k) matching, and annual performance bonus—may vary by position. Paid time off is earned according to the local policy and increases with the length of employment.

Click HERE to discover how we empower team members to grow, thrive, and advance in their careers.

Responsibilities

• Deliver excellent customer service to both internal and external customers.
• Must be well groomed, smile, great guests, be polite and use courteous language.
• Maintain office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting visitors (including determining nature of business); composing and sending correspondence and statistical reports; recording minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information , and management of schedule to allow the executive management team to most efficiently utilize time for matters relevant to the successful operations and financial management of the property.
• Compose memos and letters, under general direction for final approval and signature, ensuring accurate, effective preparation and presentation of information.
• Process purchase requisitions for supplies and other items needed by facilities department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items.
• Plan and coordinates meetings which include gathering, compiling and organizing all required information and creating presentation material.
• Administrator for work order system.
• Maintains contact lists of all Facility vendors.
• Organize and maintain files for both Facilities and Marine Department.
• Assists with keeping track of invoices, orders and registering all purchases in the departmental checkbooks.
• Assist with both capital and financial expenditures as needed.
• Assist with record keeping for the department.

Requirements

• Must be at least 21 years of age.
• Must have experience with Microsoft word, excel and power-point.
• Must have experience with multiple software programs such as Coupa.
• Minimum of 3-5 years working with either facility management.