Facilities Coordinator

INTREN, LLC; Illinois; On-site; USD 52,000 - 68,000; Full time

Job summary

INTREN, LLC is seeking a Facilities Coordinator to support day-to-day operations of multiple company facilities in Illinois. The role focuses on maintenance coordination, vendor management, security oversight, lease administration, and safety compliance to ensure safe and efficient work environments.

Responsibilities include coordinating maintenance and inspections, managing vendor documentation, supporting security processes, and ensuring adherence to regulatory requirements across locations.

Qualifications

• Coordinate facilities maintenance and inspections efficiently.
• Support vendor agreements, quotes, and documentation.
• Assist with security, lease administration, and safety compliance.

Responsibilities

• Coordinate facilities maintenance, repairs, inspections, and preventive maintenance activities.
• Assist with vendor management: prepare agreements, obtain quotes, coordinate services, maintain vendor docs.
• Coordinate facility service requests, waste management, and office startup/close-out across locations.
• Support security administration: monitor systems, process access requests, manage badges, assist with security reporting.
• Assist with facility inspections, compliance audits, and corrective actions to adhere to policies and regs.
• Schedule inspections, testing, and maintenance with internal teams and external providers.

Skills

Facilities coordination

Vendor management

Safety compliance

Maintenance coordination

Job description

The Facilities Coordinator supports the day-to-day operations of company facilities, ensuring safe, compliant, and efficient work environments. This role assists with maintenance coordination, vendor management, security oversight, lease administration, and safety compliance across multiple locations.

ESSENTIAL FUNCTIONS:

• Coordinate facilities maintenance, repairs, inspections, and preventive maintenance activities to support safe and efficient operations.
• Assist with vendor management by preparing agreements, obtaining quotes, coordinating services, and maintaining vendor documentation.
• Coordinate facility service requests, waste management, and office start-up and close-out activities across multiple locations.
• Support security administration by monitoring systems, processing access requests, maintaining badge credentials, and assisting with security reporting.
• Assist with facility inspections, compliance audits, and corrective action tracking to help ensure adherence to company policies and regulatory requirements.
• Schedule required facility inspections, testing, and maintenance with internal teams and external service providers.