Facilities Coordinator

Meritage Hospitality Group Inc.; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

401k

Paid Time Off

Holidays

Meal Discounts

Job summary

Meritage Hospitality Group Inc. is seeking a Facilities Coordinator to join our team. This role focuses on CMMS administration, data integrity across maintenance and asset management, and cross‑functional liaison with Facilities, Operations, and Finance to streamline work order processes.

You will support data maintenance, vendor and contract records, and training for CMMS users, while delivering strong internal customer service and collaboration with project managers.

Qualifications

• Associate Degree in Business Administration or related field preferred.
• 3+ years of administration experience (Corrigo) highly preferred.
• Experience with work order management systems and related software.
• Ability to technically troubleshoot.
• Strong verbal and written communication skills.
• Knowledge of industry compliance and safety awareness.
• Ability to complete projects with minimal supervision.
• Demonstrated teamwork and collaboration abilities.

Responsibilities

• Maintain CMMS data, including vendors, contracts and backend workflows.
• Administer data and processes for CMMS across maintenance, purchasing and inventory.
• Serve as liaison between Facilities, Operations, and Finance for CMMS needs.
• Support CMMS users, access, approvals and training.
• Assist Design, Construction and Facilities teams with internal processes.
• Provide excellent customer support within the organization.

Skills

Admin experience

MS Office 365

Communication

Troubleshooting

Teamwork

Education

Associate degree

Tools

Corrigo

Job description

Meritage Hospitality Group is seeking a Facilities Coordinator to join the team! ___________________________________

What You’ll Do:

The Facilities Coordinator is responsible for department & system administration and is the primary point of contact for Facilities, Operations and the Finance department related to work order ticketing and asset management. The Facilities Coordinator works directly with maintenance teams and project managers to provide administrative support, optimize performance, extend asset lifecycles, and reduce operational downtime and maintenance costs. The Facilities Coordinator collaborates with an interactive, multi-disciplinary team to manage, maintain and support the department’s Computerized Maintenance Management System (CMMS).

Essential Functions:

• Support and maintain consistent application of CMMS procedures, feeds, and integrations to various maintenance, purchasing, and inventory functions.
• Responsible for maintenance of all relevant data and processes maintained within the CMMS, including but not limited to vendors, contracts, and backend workflow(s).
• Maintain database records for the maintenance of properties, buildings, equipment, assets, approval templates, work order scheduling, system/data integrity and change control.
• Oversee and maintain the CMMS processes related to safety/compliance procedures as well as recurring and preventative maintenance schedules.
• Acts as the liaison between the Facilities and Operations teams for priorities and alignment.
• Liaison between the organization and vendors/contractors within the CMMS.
• Works to assist with CMMS users, access, approval, and training.
• Liaison for the organization’s Accounts Payable/Finance Team for all CMMS related needs.
• Partners with the Risk Department to support various compliance related needs.
• Receive and respond to internal customer concerns and issues in a timely manner.
• Function as a liaison between vendor and CMMS System Users for issue resolution.
• Provide administrative and internal process support to the Design, Construction and Facilities Team(s) as assigned.
• Provide excellent customer support within the organization.
• Other duties as assigned.

What We Expect From You

The team at Meritage is made up of dedicated, hard-working individuals who exemplify the core values of Meritage. The team has high expectations for themselves and anyone who desires to join them. They also have a lot of fun together and truly enjoy working with one another. It is a team where excellence is expected, and accomplishments are celebrated. To join this team, you’ll need to demonstrate the same high standards.

• Associate Degree in Business Administration or a related field preferred.
• 3 years or more of administration experience (Corrigo) highly preferred.
• Work order management systems and/or related business software.
• Ability to technically troubleshoot.
• Ability to demonstrate critical thinking skills.
• Ability to demonstrate proficiency in Microsoft Office 365 and other business-related software.
• Knowledge of industry compliance and safety awareness
• Ability to demonstrate strong verbal and written communication skills.
• Ability to complete projects and tasks with minimal supervision.
• Ability to demonstrate teamwork.

What You Can Expect From Us

As a member of Meritage, you will enjoy the following benefits:

• Competitive base salary and bonus plans
• Health insurance, including medical, dental, vision, and HSA options
• Paid Time Off and Holidays
• 401k
• Meal discounts at all Meritage affiliated restaurants
• Plus, various additional perks and benefits

Who We Are

Meritage Hospitality Group, headquartered in Grand Rapids, MI, is one of the nation’s premier restaurant operators with more than 300 restaurants operating in 15 states. We are one of the largest Wendy’s franchisees and just opened our first Bojangles restaurant. In addition to quick service, we have developed West Michigan casual dining concepts The Blue Porch and Morning Belle. Each of our concepts deliver a distinct dining experience for our guests and a work environment rich with opportunity for our approximately 9,000 team members. At Meritage, we are Inspired by Opportunity and Achieve Success Through Service. We live by our five Core Values – Uncommon Hospitality, Run It Like You Own It, Collective Genius, The Sky is the Limit, and We Love What We Do. Now is the time to join!

We are an Equal Opportunity Employer. Inclusion is at the heart of our business. Meritage Hospitality Group, headquartered in Grand Rapids, MI, is one of the nation’s premier restaurant operators with more than 375 restaurants operating in 15 states. We are one of the largest Wendy’s franchisees. In addition to quick service, we have developed West Michigan casual dining concepts Morning Belle and The Blue Porch. Each of our concepts deliver a distinct dining experience for our guests and a work environment rich with opportunity for our approximately 11,000 team members. At Meritage, we are Inspired by Opportunity and Achieve Success Through Service. We live by our five Core Values – Uncommon Hospitality, Run It Like You Own It, Collective Genius, The Sky is the Limit, and We Love What We Do. In the past five years, we have doubled in size and will continue with Wendy's growth and further development of our casual dining concepts. We are traded on the OTC market and the company’s public filings can be viewed at www.otcqx.com, under the stock symbol MHGU.