Facilities Coordinator

Homage-Senior-Services; Everett (WA); On-site; USD 41,000 - 48,000; Part time

Benefits offered by this job

11 designated paid holidays

2 floating holidays

Paid vacation and sick time

401K plan with company match

Medical, dental, vision and life ins.

Job summary

Homage Senior Services in Everett, WA is seeking a part-time Facilities Coordinator to manage day-to-day operations of the building, coordinate maintenance, minor repairs, and ensure facility safety. The role focuses on coordinating moves, refurbishments, and central services while supervising contractors.

Responsibilities include inspections of electrical, roofing, and safety systems, vendor contract management, and supporting transportation and program managers.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years' relevant experience.
• Experience in construction, maintenance, facility operations.
• Ability to supervise employees and contractors.
• Forklift certification preferred.

Responsibilities

• Inspect facilities regularly including electrical, plumbing, and safety.
• Coordinate moves and refurbishments, decide in-house vs outsource.
• Oversee central services: security, waste disposal, parking.
• Manage vendor contracts and ensure on-time delivery.
• Support vehicle maintenance and driver needs.
• Ensure security and fire safety systems; respond to alarms.
• Assist program managers with transportation and home repair.

Skills

Facility management

Vendor management

Project management

Contract negotiation

Safety compliance

Microsoft Office

Forklift cert

Education

High school diploma

Job description

NOTE: New hires are budgeted to start in the $30-35/hour range, depending upon experience. This is a Part-Time position with varying hours (20-24 hours per week).Homage Senior Services, formerly Senior Services of Snohomish County is the largest and most comprehensive nonprofit service provider for older adults, people with disabilities, and their families in Snohomish County. Our guiding principles of independence, dignity, and quality of life are realized through our interconnected core service areas: nutrition, transportation, home repair, and social services. We are committed to building an inclusive workplace and offer you the opportunity to work to your fullest potential while making a difference in the community.Summary:The Facilities Coordinator manages the day-to-day operations of Homage’s building and property, including tasks like coordinating maintenance requests, minor repairs, and ensuring cleanliness. This position provides technical and administrative support to maintain the overall functionality and safety of the facility by using best business practices to manage resources, services, and processes to meet the needs of Homage.Essential Duties and Responsibilities:Assist in conducting and documenting regular facilities inspections including fire/sprinkler systems, electrical, roofing, elevator, and permitsCoordinate and perform intra-office and external movesCoordinate maintenance and repair of facilities equipment and systemsCoordinate facility refurbishment and renovations, determining whether to fix in house or outsourceOversee facility central services including security, waste disposal, and parkingMaintain inventory of supplies, maintenance parts, and equipment, placing reorders as needed.Conduct regular walkthroughs to identify potential maintenance issues, report safety hazards, and ensure compliance with facility standardsCoordinate with outside contractors for larger repairs or specialized maintenance servicesNegotiate contracts to optimize delivery and cost savingMonitor activities of contract suppliers, ensuring delivery schedules, quantity and quality criteria are metCheck completed work by contractors and vendorsAssure security and fire safety of the facility, including 24/7 response to facility and equipment alarms and system failuresProvide prompt responses to requests and issues from facility occupantsAssist Transportation, Minor Home Repair, and Nutrition Program managers with vehicle maintenance and driver supportAssist with response to vehicle breakdowns, accidents, and incidentsAssist Minor Home Repair with environmental reviewsOther duties as assignedReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.Minimum Qualifications:High School diploma or equivalentMinimum of 2 years’ relevant experienceExperience in construction, maintenance, and all facets of facility operationExperience supervising employees and contractorsAble to be certified as a forklift driver? Are we selling the forklift? That was on my agendaWorking knowledge of principles and practices of project management, financial principles and practices, and of electrical and mechanical systemsWorking knowledge of procurement and contractsSound knowledge of health, safety, and environmental regulationsPlanning and organizational skillsNegotiation skills and problem analysisDecision-making skills and ability to use good judgmentCustomer service orientation and teamworkEffective working knowledge of Microsoft Office suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint); comfortable navigating in Microsoft Windows environment and using internet browsers.Absent any regulatory or contractual requirement for specific education/certification, other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.Preferred Qualifications:Experience with diverse communitiesFluency in other languages in addition to EnglishWork Environment and Physical Demands:Must be able to use full range of senses as needed to identify problems and conduct repairs.Must be able to lift up to 100 pounds with assistanceMust be capable of a full range of physical activity to perform a wide range of repairs including the ability to crouch, kneel, crawl, stoop, bend at the waist, lift, stretch, and have a high degree of manual dexterityMust be able to climb a ladder and work at heights up to 30 feet above the ground.Must be able to work outside in all types of weatherPlease note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Employees working 25 hours or more are eligible to enroll in medical, dental, vision, basic life, and critical illness insurance, with an increased cost share for employees scheduled for 25-29 hours/week. Employees working 20 hours or more per week receive 11 designated paid holidays plus 2 "floating holidays" per year, as well as paid vacation and sick time. Employees age 21 and older are able to enroll in our 401K plan upon hire and, after one year and at least 1000 hours worked, will be eligible for our matching program.NOTE: New hires are budgeted to start in the $30-35/hour range, depending upon experience. This is a Part-Time position with varying hours (20-24 hours per week).