Facilities Coordinator

Ironhorn Enterprises; City of Syracuse (NY); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

AD&D life insurance

Retirement plan with 3% company match

7 paid holidays

Paid time off

Job summary

Ironhorn Enterprises in Syracuse, NY is seeking a highly organized Facilities Coordinator to oversee maintenance and operations across our industrial properties. You will coordinate scheduling for utilities, lawn care, snow removal, and other services while ensuring seamless day-to-day facility operations.

The role requires strong multitasking, excellent communication, and the ability to work independently.

Qualifications

• Experience in facilities coordination or construction coordination is preferred.
• Experience with utility companies, starting services, etc. a plus.
• Proficiency with Microsoft Office Suite and Google Workspace is preferred.
• Strong organizational and communication skills.
• Ability to manage multiple tasks simultaneously and work independently.
• Can handle emergency situations with efficiency and calmness.
• Prioritization of work is critical in this role.

Responsibilities

• Manage utility and service contract transitions related to acquisitions, sales, and tenant move-ins/outs.
• Schedule warranty and sprinkler inspections.
• Coordinate winterizations, snow removal, and lawn service start/stop schedules.
• Notify tenants of seasonal responsibilities for plowing and mowing.
• Schedule utility turn-ons and shut offs in coordination with tenants and providers.

Skills

Facilities coordination

Organization & planning

Communication skills

Multi-tasking

Emergency response

Independent work

Tools

Microsoft Office

Google Workspace

Job description

Salary: $45,760 - $60,000 (commensurate with experience)

About Ironhorn Enterprises:

Ironhorn Enterprises is a prominent leader in the commercial real estate industry, specializing in industrial property acquisition, management, and development. We are looking for a highly organized, proactive Facilities Coordinator to join our team and help ensure the efficient operation and maintenance of our properties. This role will be integral in supporting the company’s growth and the overall success of our facilities.

Position Summary:

The Facilities Coordinator will manage and coordinate various services related to the maintenance and operations of our facilities. This includes overseeing scheduling services for utilities, lawncare, snowplowing, and other property maintenance related responsibilities. The ideal candidate will possess excellent organizational skills and the ability to multitask while ensuring the smooth day-to-day operations of all facilities.

Key Responsibilities:

Scheduling & Seasonal Services

• Manage utility and service contract transitions related to acquisitions, sales, and tenant move-ins/outs.
• Schedule warranty and sprinkler inspections.
• Coordinate winterizations, snow removal, and lawn service start/stop schedules.
• All other assigned tasks

Information Management & Reporting

• Save inspection and service reports.
• Enter meter data, account numbers, and utility information.
• Maintain and regularly update vendor lists.
• Input and track preferred vendors.
• Notify tenants of seasonal responsibilities for plowing and mowing.
• Schedule utility turn-ons and shut offs in coordination with tenants and providers

Qualifications:

• Experience in facilities coordination or construction coordination is preferred.
• Experience with utility companies, starting services, etc. a plus
• Proficiency with Microsoft Office Suite and Google Workspace is preferred.
• Strong organizational and communication skills.
• Ability to manage multiple tasks simultaneously and work independently.
• Can handle emergency situations with efficiency and calmness.
• Prioritization of work is critical in this role.
• Medical, dental, and vision insurance.
• Company-paid AD&D life insurance.
• Retirement plan with a 3% company match.
• 7 paid holidays.
• Up to 2 weeks Unpaid Time Off (Optional).

IronHorn Enterprises is an Equal Opportunity Employer and values diversity at all levels of the organization.