Facilities Coordinator

JLL; Chandler (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

JLL in Ocotillo, AZ is seeking a Facilities Administrator to provide general FM services, monitor facilities, and support property managers with routine operations.

You will coordinate procurement, escort vendors, assist with maintenance scheduling, events, and meetings, while ensuring smooth client interactions. This onsite role requires 2+ years in facility or property administration and a HS diploma, with strong Excel and MS Office skills.

Qualifications

• 2+ years of experience in Facility or Property Administration.
• GED or High school diploma.
• Superior customer service skills and orientation.
• Proficient at Excel Spreadsheets and capable of customizing administrative reports.

Responsibilities

• Assist Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility-specific assistance to the project management team as needed.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or JLL.
• Support meetings and conference room reservations as needed.
• Assist with coordination and scheduling of maintenance activities.

Skills

Customer service

Administrative reports

Communication

Team coordination

Education

GED or HS Diploma

Tools

Excel

MS Office

Job description

What This Job Involves -

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.

Location: Ocotillo, AZ (onsite)

What This Job Involves -

Provide general overall FM services including continuous monitoring of facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.

What is your day to day?

• Assist Facility Management Team with tactical planning for the team’s goals and objectives


• Provide facility specific assistance to the project management team as needed or requested


• Manage and maintain small facility management tasks as assigned


• Coordinate special events in support of client or JLL


• Provide support for meetings and conference room reservations as needed and directed


• Assist with the coordination and scheduling of maintenance activities


• Provide general overall facility management services including continuous monitoring of office/facility


• Act as an interface with client, visitors and guests


• Ensure appropriate follow up with customers


• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Required Qualifications

• 2+ years’ experience with Facility or Property Administration


• GED or High school diploma


• Superior customer service skills and orientation


• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

Preferred Qualifications

• Ability to plan and manage work under time constraints


• Ability to multitask and work without direct supervision


• Proficient in MS Office, and possess strong written, verbal and people skills


• Strong organizational skills and collaborative style