Facilities Coordinator

Colliers International; Austin (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Colliers International is seeking a Facilities Coordinator in Austin, Texas, to manage various aspects of commercial building operations. The ideal candidate will develop strong relationships with tenants and property owners while maintaining efficient administrative processes.

Successful applicants will have at least 1 year of experience in property administration, proficiency in Microsoft Office, and exceptional organizational skills. This position offers an opportunity to grow within a dynamic team committed to client satisfaction.

Qualifications

• Minimum of 1 year in commercial or residential property administration experience.
• Proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Ability to communicate clearly and effectively at all levels.
• Excellent organizational skills.

Responsibilities

• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs to meet lease obligations.
• Prepare regular ownership reports for senior management.
• Manage all administrative tasks including work orders and property maintenance.

Skills

Strong client relationships

Organizational skills

Attention to detail

Effective communication

Tools

Microsoft Office

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About you

Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Facilities Coordinator you will be involved in various aspects of managing a commercial building - from operations and financial activities to managing important relationships with our tenants and property owners. From managing service contracts and tracking bid packages, to completing property inspections and making recommendations, you'll have the opportunity to share your innovative ideas to continually improve how we manage our commercial properties.

In this role, you will

• Develop and maintain strong relationships with property owners, tenants, vendors and contractors.
• Respond in a timely manner to tenants' needs to meet lease obligations.
• Support senior management by preparing regular ownership reports.
• Successfully manage all administrative tasks, including work orders, invoice coding, service requests, rent and expense payments, property maintenance and vendor compliance requirements.

What you'll bring

• 1+ years in commercial or residential property administration experience.
• Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel).
• You communicate clearly and effectively at all levels.
• Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
• Excellent organizational skills.

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.