Facilities Administrator

Talentify; Austin (TX); On-site; USD 48,000 - 72,000; Full time

Job summary

Colliers is seeking a Facilities Administrator to uphold high standards of service, respond promptly to client requests, and manage our buildings across multiple locations. You will maintain accurate reporting and ensure operational excellence with strong organizational and communication skills.

The role emphasizes multi-site oversight, vendor coordination, and proactive problem solving in a fast-paced environment. On-site work and a customer-focused mindset are essential.

Qualifications

• High school diploma or GED; Bachelor's degree preferred.
• 3+ years in commercial real estate property/facility management with remote locations.
• Proficient in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Ensure high standards of customer service and professionalism.
• Respond to and resolve client requests or concerns in a timely manner.
• Manage multiple sites and services and perform accurate reporting.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Vendor/SLA monitoring

Education

High school diploma/GED

Bachelor's degree preferred

Tools

MS Outlook

MS Word

MS Excel

Google Suite

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Who you are

You're always looking for opportunities to learn and expand your skills. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Facilities Administrator, you'll be responsible for assuring high standards of customer service, unwavering optimism and professionalism; you'll provide timely response to and resolution of client requests or concerns; maintain exceptional management of our buildings and perform accurate reporting.

What you bring:

• High school diploma/GED equivalent; Bachelor's Degree is preferred
• 3+ years of commercial real estate property /facility management with oversight of remote locations or related experience, or any similar combination of education and experience.
• Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel).

Bonus skills and experience

• Proven record in providing high standards of customer service.
• Strong organizational skills.
• Excellent communication skills.
• Proficiency with Google Suite.

What success looks like:

• Our customers are pleased in how you respond to and/or resolve their requests in a timely manner.
• You multi-task various projects with multiple deadlines with minimal supervision.
• You organize and prioritize organize your workload, maintaining accurate records and information.
• You successfully manage multiple sites and services in Louisville, Roanoke, and Columbus.
• You prioritize and check emails/Work order systems throughout the day for update in requests.
• Effectively monitor vendor SLA compliance.
• You effectively manage inventory/supplies for the facility.
• You successfully monitor/manage facility in building walkthroughs.

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Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.