Facilities Coordinator

DC RESTAURANT GROUP; Arlington (VA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Professional growth opportunities

Job summary

DC Restaurant Group is seeking a detail-oriented Facilities Coordinator to join our Arlington, VA corporate team. You will coordinate maintenance requests, track work orders, and liaise with vendors and restaurant managers to keep operations running smoothly across multiple locations.

In this role you will maintain records, schedule service appointments, review invoices, and support the Facilities and Operations teams with process improvements.

Qualifications

• Previous experience in administrative, coordinator, scheduling, customer service, or office support role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office, particularly Outlook and Excel.

Responsibilities

• Coordinate and track facility service requests and maintenance work orders across multiple restaurant locations.
• Serve as a key point of contact for restaurant managers, vendors, and operations teams regarding facility needs.
• Schedule service appointments and coordinate repairs with outside vendors and contractors.
• Follow up on outstanding work orders to ensure repairs are completed in a timely manner.
• Communicate regular updates to restaurant managers and leadership regarding ongoing maintenance requests.
• Maintain accurate records of service requests, vendor communications, scheduled appointments, and completed repairs.
• Assist with coordinating preventative maintenance services across restaurant locations.
• Monitor open work orders daily and proactively follow up on delays or unresolved issues.
• Assist with reviewing vendor invoices, service documentation, and maintenance records.
• Organize and maintain spreadsheets, reports, and administrative records.
• Work closely with Facilities and Operations leadership to support daily operations and identify opportunities to improve processes.
• Provide additional administrative and scheduling support to the Facilities department as needed.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office (Outlook & Excel)

Independent worker

Attention to detail

Tools

Outlook

Excel

Work order systems

Job description

Location: Arlington, VA

Schedule: Monday–Friday, 8:30 AM–5:00 PM | Fully Onsite

Compensation: Starting at $70,000 annually, based on experience

Position Type: Full-Time

About the Opportunity

Join a growing, dynamic restaurant organization supporting multiple well-known restaurant brands across the country! We are looking for a highly organized, motivated, and detail-oriented Facilities Coordinator to join our corporate team in Arlington, VA. In this role, you will play an important part in keeping our restaurant operations running smoothly by coordinating maintenance requests, communicating with vendors, tracking work orders, and ensuring service needs are handled efficiently across multiple locations. This is an excellent opportunity for someone who enjoys staying organized, problem-solving, working with different teams, and taking ownership of projects from start to finish. If you thrive in a fast-paced environment, enjoy variety in your day, and are looking to grow with an expanding organization.

What You'll Do

• Coordinate and track facility service requests and maintenance work orders across multiple restaurant locations.
• Serve as a key point of contact for restaurant managers, vendors, and operations teams regarding facility needs.
• Schedule service appointments and coordinate repairs with outside vendors and contractors.
• Follow up on outstanding work orders to ensure repairs are completed in a timely manner.
• Communicate regular updates to restaurant managers and leadership regarding ongoing maintenance requests.
• Maintain accurate records of service requests, vendor communications, scheduled appointments, and completed repairs.
• Assist with coordinating preventative maintenance services across restaurant locations.
• Monitor open work orders daily and proactively follow up on delays or unresolved issues.
• Assist with reviewing vendor invoices, service documentation, and maintenance records.
• Organize and maintain spreadsheets, reports, and administrative records.
• Work closely with Facilities and Operations leadership to support daily operations and identify opportunities to improve processes.
• Provide additional administrative and scheduling support to the Facilities department as needed.

What We're Looking For

• Previous experience in an administrative, coordinator, scheduling, customer service, or office support role.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and confidence working with vendors, managers, and internal teams.
• Strong attention to detail and the ability to follow through on tasks from start to finish.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Comfortable managing spreadsheets, tracking requests, and maintaining accurate records.
• A proactive, solutions-oriented mindset with the ability to take initiative and work independently.
• Ability to adapt to changing priorities and handle time-sensitive requests.
• Comfortable learning new software and work order management systems.

Nice to Have

• Experience in facilities coordination, service coordination, property management, or vendor management.
• Previous experience scheduling outside contractors or coordinating service appointments.
• Familiarity with work order management or ticketing systems.
• Experience supporting multiple business locations.
• Background in the restaurant, hospitality, facilities, or property management industry.

What We Offer

• Competitive starting salary of $70,000 annually, based on experience.
• Health, dental, and vision insurance.
• Paid time off.
• Opportunity to work alongside experienced leadership and support multiple established restaurant brands.
• A collaborative, fast-paced corporate office environment.
• Opportunities for professional growth and development within an expanding organization.

DC Restaurant Group is the corporate headquarters supporting four restaurant brands: Anthony’s Coal Fired Pizza, Burger King (DC Burger), Round Table Pizza, and Buffalo Wild Wings (West Coast Wings).
Located in Arlington, VA, our corporate office provides support across multiple departments, including Human Resources, Finance, Operations, Facilities, and more. We are continuing to grow our corporate team and are looking for talented individuals to help support our restaurants across multiple states.