Facilities & Construction Admin Specialist

American Museum of Natural History; New York (NY); On-site; USD 45,000 - 50,000; Full time

Job summary

The American Museum of Natural History is seeking an Associate, Facilities and Construction to handle day-to-day administrative duties within the Facilities and Construction departments. Responsibilities include procurement support, work-order system administration (FIXIT), purchase orders, and asset documentation management, with salary range $45,000–$50,000 annually and a comprehensive benefits package.

We value strong communication, customer service orientation, and proficiency with Microsoft

Qualifications

• High School Diploma or equivalent.
• Proficiency in Microsoft Office Suite, including Excel and Word.
• Experience with or ability to learn/work with systems relevant to this position’s scope.
• Excellent customer service and communication skills.

Responsibilities

• Support procurement, tracking, reporting, and contract administration for Facilities and Construction vendors.
• Support administration of the FIXIT work order system including receiving work requests, assigning work orders, maintaining system data, and providing system administration.
• Support customers seeking repair support related to FIXIT work orders.
• Assist, as needed, with the issuing and processing of purchase orders for materials, repair, and maintenance contracts for the Facilities and Construction departments.
• Assist in filing and organization of campus asset documentation in Facilities archive and asset management systems.

Skills

Customer service

Communication skills

Education

High School Diploma

Tools

Excel

Word

Job description

The American Museum of Natural History is seeking an Associate, Facilities and Construction to handle day-to-day administrative duties within the Facilities and Construction departments. Responsibilities include procurement support, work-order system administration (FIXIT), purchase orders, and asset documentation management, with salary range $45,000–$50,000 annually and a comprehensive benefits package.

We value strong communication, customer service orientation, and proficiency with Microsoft