Facilities & Capital Projects Manager

City of Florida City; Florida City (FL); On-site; USD 95,000 - 135,000; Full time

Job summary

City of Florida City seeks a Facilities Manager to plan, coordinate, and supervise maintenance, construction, renovation, and capital improvements for City facilities. Responsibilities include managing staff, architects, engineers, contractors, and vendors from scope development through project closeout.

The role requires a bachelor’s degree and at least seven years in facilities/construction management, with three years of supervisory experience and knowledge of Florida building codes.

Qualifications

• Bachelor’s degree in Construction Management, Architecture, Engineering, Facilities Management, Project Management, or a closely related field.
• Minimum of seven (7) years of progressively responsible experience in facilities management, construction management, architecture, engineering, capital project management, or a related field, including responsibility for managing multiple projects.
• Minimum of three (3) years of supervisory, management, or significant project leadership experience.
• Demonstrated experience with construction project estimating, budgeting, contract administration, and project scheduling.
• Demonstrated knowledge and experience applying Florida building codes and construction requirements.

Responsibilities

• Plan, organize, manage, and evaluate Citywide facility maintenance, construction, renovation, and capital improvement programs and projects.
• Apply established project management principles and practices throughout project initiation, planning, design, procurement, construction, implementation, and closeout.
• Participate in strategic planning, facilities master planning, capital planning, site evaluation, and development of facility specifications and standards.
• Manage multiple facility design, construction, renovation, repair, and maintenance projects simultaneously.
• Develop project scopes, preliminary designs, cost estimates, schedules, budgets, risk assessments, and supporting documentation.
• Conduct field surveys, facility assessments, site inspections, and building evaluations to determine existing conditions and identify repair, renovation, replacement, and capital improvement needs.
• Gather, research, analyze, and maintain information regarding facility conditions, asset history, maintenance requirements, drawings, maps, reports, studies, and other technical documentation.
• Supervise and coordinate the work of assigned employees, architects, engineers, contractors, consultants, vendors, and other project participants.
• Review architectural and engineering drawings, construction plans, specifications, cost estimates, and related documents for accuracy, constructability, code compliance, safety, functionality, and consistency with City requirements.
• Prepare or coordinate bid specifications, construction documents, scopes of work, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents.
• Develop criteria for consultant and contractor selection and participate in evaluation, negotiations, recommendations for award, and contract administration.
• Conduct or participate in pre-bid, pre-construction, progress, and project closeout meetings.
• Manage projects during design and construction phases and monitor contractors for compliance with approved plans, specifications, contracts, schedules, budgets, and quality standards.
• Review and process change orders, purchase requisitions, work orders, invoices, payment applications, and other project-related documentation.
• Monitor project expenditures and identify and address potential cost overruns, delays, scope changes, and other project risks.
• Develop recommendations concerning unplanned increases in project costs and implement appropriate cost-control and risk-mitigation measures.
• Prepare and administer annual operating and capital budgets for City facilities and construction projects.
• Develop projections and cost estimates for future facility and capital improvement needs.
• Coordinate required federal, state, county, and local permits and ensure projects comply with applicable building codes, fire codes, ADA requirements, occupational safety requirements, and other regulations.
• Maintain knowledge of applicable Florida Building Code requirements and ensure facility projects are designed and completed accordingly.
• Inspect construction work and materials and coordinate final inspections, punch lists, project acceptance, warranties, and closeout documentation.
• Establish and administer preventive and corrective maintenance programs for City facilities and major building systems.
• Coordinate repairs and maintenance involving HVAC, electrical, plumbing, roofing, structural, mechanical, life-safety, and other building systems.
• Evaluate facility conditions and prioritize maintenance and capital improvements based on safety, operational need, asset condition, available funding, and long-term City objectives.
• Coordinate emergency facility repairs, hurricane preparation, storm response, damage assessments, and post-disaster facility restoration activities.
• Establish a collaborative project environment across City departments to accurately identify operational requirements and develop cost-effective, reliable facility solutions.
• Serve as a liaison among City departments, executive management, elected officials, consultants, contractors, governmental agencies, and other stakeholders regarding facility and capital projects.
• Prepare project schedules, status reports, executive summaries, presentations, recommendations, and other reports for City management and the City Commission as required.
• Provide technical advice and assistance regarding facility conditions, construction activities, project management, capital improvements, and related matters.
• Evaluate and recommend improvements to facility management policies, procedures, standards, project management processes, and operational practices.
• Maintain comprehensive project, facility, contract, warranty, inspection, maintenance, and asset records.
• Perform other related duties as assigned.

Skills

Facilities management

Project management

Supervisory experience

Budgeting

Contract administration

Scheduling

Education

Bachelor’s degree

Job description

City of Florida City seeks a Facilities Manager to plan, coordinate, and supervise maintenance, construction, renovation, and capital improvements for City facilities. Responsibilities include managing staff, architects, engineers, contractors, and vendors from scope development through project closeout.

The role requires a bachelor’s degree and at least seven years in facilities/construction management, with three years of supervisory experience and knowledge of Florida building codes.