Facilities Buyer Planner

Pace Suburban Bus; Arlington Heights (IL); Hybrid; USD 50,000 - 110,000; Full time

Job summary

Pace Suburban Bus is seeking a Facilities Buyer/Planner in Illinois to procure non-inventory MRO parts, supplies and services for Pace divisions. The role involves bid development with compliant scopes, supporting all procurement lifecycle stages, and managing blanket agreements across multiple facilities.

Qualifications include an associate degree or equivalent, 3+ years in purchasing, a valid driver’s license, and proficiency with Oracle ERP and MS Office.

Qualifications

• Associate degree or equivalent; bachelor's degree preferred.
• Three years of purchasing/materials experience required.
• Government procurement experience preferred.
• Valid driver’s license required; strong computer skills.

Responsibilities

• Procures non-inventory MRO parts, supplies and services for Pace divisions.
• Develops bids with scopes of work and ensures compliance with FTA and Pace policies.
• Supports Buyer/Planners through all procurement lifecycle stages.
• Manages blanket agreements, blanket releases and standard purchase orders.
• Uses Oracle ERP systems and reconciles purchasing transactions.

Skills

Communication skills

Customer service

Interpersonal skills

Professionalism

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

Oracle ERP

Microsoft Office

Job description

Under the direction of the Section Manager, Small Purchases, the Facilities Buyer/Planner is responsible for procuring non-inventory MRO parts, supplies and services for Pace Divisions.

Essential functions include:

• Develops, manages, and submits bids with detailed scopes of work, ensuring full compliance with Federal Transit Administration (FTA) regulations, Pace requirements, and established procurement best practices. Maintains consistent application of these standards across all blanket purchase agreements, blanket releases, and standard purchase orders.
• Provides comprehensive support to Buyer/Planners throughout all stages of the inventoried parts procurement lifecycle, promoting accuracy, efficiency, and adherence to internal procedures.
• Reviews and administers blanket and term contracts for Small Purchases, including commodities such as brake lining, diesel fuel and fluids, various bus components, and service agreements.
• Investigates and resolves bid irregularities, contractor defaults, and procurement-related disputes in coordination with relevant stakeholders to ensure timely and compliant outcomes.
• Manages the procurement of both operating and capital-funded goods and services for multiple Pace facilities.
• Assists in resolving invoice discrepancies and inventory backorders to ensure continuity of supply and accurate financial reporting.
• Prepares purchase orders and communicates award notifications to vendors following bid evaluations.
• Reconciles purchase card transactions in accordance with organizational policies and accounting standards.
• Performs procurement transactions utilizing Oracle ERP systems, ensuring data integrity and process efficiency.
• Performs additional related duties as assigned to support departmental and organizational objectives.

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Qualifications

Education:

Qualified candidate must have an associate degree or equivalent work experience; a bachelor's degree is preferred.

Experience:

A minimum of three years of progressively responsible experience in purchasing, materials planning, or a related field is required. A strong work history is required, and prior government procurement experience is preferred.

Certifications:

Must have a valid driver’s license with a safe driving record.

Proficient in computer use, including the Internet and Microsoft Office applications such as Outlook, Word, Teams, and Excel. Familiarity with Oracle or similar enterprise resource planning (ERP) systems is preferred.

Must have excellent written, verbal, and interpersonal communication skills with the ability to interact effectively across all levels of the organization.

Demonstrates a strong commitment to providing high-quality customer service to both internal and external stakeholders, while maintaining a high level of professionalism and discretion in handling sensitive or confidential information.

Physical Requirements:

Must be able to sit and type at a computer for extended periods of time.

Working Conditions:

Work is performed in an office environment with the majority of the workday consisting of computer work. This position is eligible for a hybrid work schedule after successful completion of a 6-month job introduction period.

E2 Full Salary Range:

$50,467 - $110,273

Salary Midpoint:

$80,370

Anticipated Starting Salary Range:

$65,418 - $80,370

Pace provides full pay ranges so candidates can consider their long-term growth potential.