Facilities Assistant Manager - Lebanon , Tennessee

WebstaurantStore Food Service Equipment and Supply Company; Lebanon (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

WebstaurantStore, Lebanon, TN, is seeking a Facilities Assistant Manager to support the Facilities Manager in maintaining the distribution center's equipment, safety, and day-to-day operations.

You will oversee maintenance activities, manage budgets, coordinate with operations, and ensure CMMS is kept up to date. The role requires hands-on experience with electrical, mechanical, HVAC and plumbing systems and a strong focus on safety and efficiency.

Qualifications

• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint).
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication; able to explain technical concepts clearly.

Responsibilities

• Assist with the management and training of facilities/maintenance staff across all shifts.
• Provide guidance to building management on efficiency improvements.
• Ensure safety guidelines are followed; knowledge of Lock Out/Tag Out procedures and Arc Flash requirements.
• Collaborate with Facilities Manager to manage budgets and schedule equipment downtime.
• Maintain CMMS for preventive maintenance checklists and corrective actions.
• Maintain spare parts inventory in CMMS and analyze costs.
• Coordinate emergency maintenance responses and conveyor/automation maintenance.
• Obtain estimates for supplies, equipment, and materials for projects.
• Supervise replacement of warehouse pallet racking and ensure proper anchoring.
• Complete weekly, quarterly, and annual tests on fire suppression and monitoring equipment.
• Organize warranty repairs; perform other duties as assigned.

Skills

MS Office

Analytical skills

Communication

Multitasking

Adaptability

Customer service

Job description

# Facilities Assistant Manager## Lebanon, TN## Job Description## Job SummaryThe Facilities Assistant Manager supports the Facilities Manager in overseeing the facility’s daily preventative/corrective maintenance while prioritizing a safe work environment. They ensure the proper operation of all company-owned assets such as material handling equipment, automated conveyors, packaging equipment, HVAC units, lighting & electrical systems, plumbing and general maintenance of shared office areas, including any capital improvements. The Facilities Assistant Manager maintains an understanding of operational protocols, aiming to enhance the efficiency of the DC and help the Facilities Manager problem-solve challenges presented by employees and members of the leadership team. They also help oversee the general cleanliness and sanitation of the facility via a custodial team.We only accept W-2 candidates, H-1B sponsorship is not available.## ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Operational* Assists with the management and training of facilities/maintenance employees to fulfill the needs of the department on all shifts. This includes preventative and corrective maintenance, cleaning and sanitation, and general capital improvements to the facility.* Provide guidance and recommendations to building management regarding updates or changes related to increasing the efficiency or effectiveness of the operation.* Well versed in Lock Out/Tag Out procedures and Arc Flash requirements, assisting in ensuring team members are properly trained and follow all Safety guidelines.* In collaboration with the Facilities Manager, the Facilities Assistant Manager will:* Provide guidance and recommendations to building management regarding updates or changes related to increasing the efficiency or effectiveness of the operation.* Manage facilities and maintenance budgets to achieve financial goals.* Collaborate with operations to schedule critical equipment downtime to perform maintenance ensuring efficient and effective flow of the systems necessary to meet customer demand and operational metrics.* Maintain our Computerized Maintenance Management System (CMMS) for the completion of time/meter-based preventative maintenance checklists and corrective actions on all building equipment and assets needed for the facility's operation.* Maintain spare parts inventory, through the CMMS, keeping accurate counts to reduce downtime and assist in cost analysis of operation.* Coordinate response to emergency maintenance requests as required.* Facilitate the repair and maintenance of conveyor belts/automation within the facility to a high degree of excellence, ensuring a smooth operation on all shifts.* Obtain estimates for the supplies, equipment, and materials necessary to complete projects.* Has knowledge of general building maintenance and repair to include electrical, mechanical, plumbing and carpentry.* Supervise replacement and addition of warehouse pallet racking when necessary, ensuring proper anchoring and adherence to safety measures.* Complete weekly, quarterly & annual tests on fire suppression and related monitoring equipment* Organize the repair of items under warranty from the manufacturer.* Other duties as assigned.People* Ensure the timely completion of all employee performance reviews and provide frequent and constructive feedback to all team members in accordance with the Great Employees Only philosophy.?* Interact with employees regularly to promote a high level of engagement and ensure all safety regulations are followed.* Promptly complete all admin duties relating to employee management to the expected standard.Leadership* Collaborate with the leadership team within the building to meet the needs of the DC and foster a team mentality.* Work with the Facilities Manager and Team Leads to create development plans for employees to maintain engagement and develop a leadership bench.* Maintain a high level of integrity and honesty, embodying the core values of the company and modeling them for our employees.* Serve as a leader not only for the assigned department, but for the entire distribution center, holding peers, managers and employees accountable to expectations.### Physical Requirements* Work is performed while standing and/or walking, up to and including 12 hours/day.* Requires the ability to communicate effectively using speech, vision, and hearing.* Requires the regular use of hands for simple grasping and fine manipulations.* Requires regular bending, squatting, crawling, climbing, and reaching.* Requires the ability to regularly lift, carry, push, or pull medium weights, up to 75lbs.## Qualifications### Experience* Minimum of 2 years of relevant experience in distribution center maintenance/facilities environment; forklift certification preferred.* Electrical/mechanical engineering knowledge including a strong background in electrical troubleshooting and maintaining industrial equipment.* Knowledge of trades related to building maintenance and repair, including HVAC, carpentry, plumbing, electricity, etc., including use of power tools, reading schematics, blueprints, and instructions.### EducationThis role does not require a degree. We value relevant skills and experience and alignment with our core values above all else.### Desired Traits & Skills* Proficiency with MS Office required (Outlook, Word, Excel, PowerPoint).* Strong analytical and problem-solving skills required.* Strong verbal and written communication skills; ability to explain technical and complex concepts in a simple and concise way to ensure ease of understanding.* Demonstrated ability to manage multiple assignments and deadlines in a fast-paced environment.* Ability to quickly adapt as business needs change; ability to address difficult situations with diplomacy and emotional intelligence.* Customer service-oriented attitude with a demonstrated desire to exceed expectations.* Ability to work off-shift as required to respond to urgent needs