Security & Facilities Coordinator

Bank of Marin; Novato (CA); On-site; USD 30,555 - 43,421; Full time

Benefits offered by this job

Health care coverage

Retirement savings plan

Tuition reimbursement

Employee stock ownership plan

Job summary

A financial institution in Novato is seeking a Facilities Assistant to join their Facilities team. The role involves coordinating day-to-day maintenance and managing issue resolution for the Facilities Department. Key responsibilities include overseeing repair requests, managing supplies, and assisting with renovation projects. Candidates should possess strong analytical and interpersonal skills, a valid California driver’s license, and relevant experience. The hiring pay range is $22.18 to $31.52, with various benefits offered.

Qualifications

• 6 months to 1 year of related experience and/or training.
• Ability to navigate web-based applications following security policies.
• Valid California driver's license and clean DMV record.

Responsibilities

• Coordinate day-to-day maintenance and issue resolution for the Facilities Department.
• Act as the primary point of contact for facilities-related repair requests.
• Oversee renovation projects and ensure budget compliance.

Skills

Analytical skills

Problem-solving skills

Excellent interpersonal skills

Organizational skills

Time management skills

Education

High school diploma or GED

6 months – 1 year related experience

Job description

Bank of Marin, voted by our employees as one of the Best Places to Work in the North Bay Business Journal, is seeking a Facilities Assistant to join our Facilities team working at our corporate office in Novato.

The Facilities Assistant is responsible for coordination of the day‑to‑day maintenance and issue resolution as it relates to Bank of Marin’s Facilities Department. The Facilities Assistant coordinates small facilities related projects and assists the Facilities Manager with larger facilities projects.

Essential Duties & Responsibilities:

• Ensure that the Bank’s facilities are maintained in accordance with the Bank’s professional standards and provide a safe environment for employees and customers.
• Act as the primary point of contact for coordination and resolution of facilities‑related repair and maintenance requests within the Bank, ensuring Facility and Admin Services service desk requests are completed timely and accurately. Ensure facility requests for are completed timely and accurately.
• Performs Supply orders
• Ensures internal and external mail is processed accurately and meets required deadlines for delivery.
• Maintains Bank owned vehicles.
• Resolve conflicts or complaints from both internal and external customers.
• Establish and maintain business efficiency to reduce expenses.
• Initiate and design analytic reports for presentation to upper-level managers, vendors or other parties to ensure cost savings efficiencies within the department.
• Reconcile and approve utility, service and supply invoices and identify discrepancies.
• Assists with bank acquisitions, branch moves, closures, new branch openings.
• Oversee renovation projects and ensure procedures are followed.
• Obtain appropriate approvals and monitor progress to deliver on time and within budget.
• Other duties as assigned.

Additional Requirements:

• Analytical and problem‑solving skills.
• Ability to navigate through web‑based applications following the banks Information Security Policy and documented procedures and processes.
• Knowledge of security processes – physical and logical
• Valid California driver’s license & clean DMV record
• Excellent Interpersonal skills, with the ability to communicate effectively with vendors, customers and bank personnel of all levels.
• Ability to establish priorities in a changing environment.
• Ability to research and implement alternative processes.
• Proven oral and written communication skills.
• Ability to write policies and procedures.
• Ability to work as a team member and effectively work with all bank areas.
• Frequent workday travel to various Bank locations required.
• Ability to perform small facilities maintenance tasks and work with basic tools. Ability to climb a ladder. Practical knowledge of occupational safety standards.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Good organizational, scheduling, and time management skills.
• While performing the duties of this job the employee is occasionally required to stoop, kneel, crouch, or crawl. Occasionally required to lift between 10 and 25 pounds.

Professional/Educational Requirements:

• 6 months – 1 year related experience and/or training.
• High school diploma or general education degree (GED) and/or one year certificate from college or technical school; or equivalent combination of education and experience.

The hiring pay range for this position is $22.18 to $31.52. In addition to the pay range listed, all bank positions are eligible for incentive compensation, which varies based on role. The pay rate for a successful applicant depends on a variety of factors including but not limited to geographic location, work experience, education, and/or skill level.

The Bank of Marin is a growing public company with career advancement opportunities. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, a retirement savings plan with employer matching opportunity, bank paid employee stock ownership plan, tuition reimbursement, employee volunteer program and more. Additional details about total compensation and benefits will be provided during the hiring process.

Bank of Marin is an equal opportunity employer. EOE AA Vet/Disability