Facilities and Operations Coordinator - 141657

University of California San Diego; San Diego (CA); On-site; USD 64,000 - 67,000; Full time

Job summary

University of California San Diego is seeking a Facilities and Operations Coordinator to provide high-level administrative and programmatic support for the Raza Resource Centro. You will manage day-to-day operations, facilities, logistics, and purchasing for the center on campus.

Responsibilities include coordinating front desk operations, working with Facilities Management, IT, and offices to meet infrastructure needs, supporting cultural programs, and developing internship training around

Qualifications

• Graduation from a 4-year college/university with relevant bachelor's degree and/or equivalent combination of education, experience, and skills to perform the functions of the job.
• Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry.
• Demonstrated ability to work independently, and as a part of a collaborative team, to organize and to establish job priorities to meet deadlines and constantly changing priorities.
• Demonstrated advanced skills with a wide range of computer software, including calendar, spreadsheet, word processing, and database applications.
• Experience with project management and demonstrated experience working on projects from conceptualization to completion.
• Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.
• Strong originality and creativity to anticipate and plan for new or changing workloads, to recommend new administrative approaches to support organizational objectives, to suggest or carry out special projects, and to resolve problems.
• Experience with complex and confidential calendaring, public relations, development, special projects, and community relations in a fast-paced environment.
• General experience and knowledge of program evaluation and statistical analysis to draft evaluation reports.
• Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.

Responsibilities

• Manage day-to-day operations, infrastructure, facilities management, logistics, purchasing of supplies, goods and materials for the RRC.
• Provide high-level programmatic online support to the RRC and the UC San Diego student community.
• Act as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office, and VC-OT Office to ensure infrastructure needs are met.
• Oversee and coordinate maximum coverage and support of RRC programs and facilities; support cultural initiatives and signature programs.
• Coordinate internship training around front desk coverage protocol, RRC operations, and space usage.
• Manage staff travel, generate promotional materials (website, social media, correspondence).

Skills

Event planning

Logistics

Budgeting

Public relations

Calendar management

Project management

Interpersonal skills

Analytical skills

Education

Bachelor's degree

Tools

Oracle

Concur

Excel

Word processing

Job description

Payroll Title: BLANK AST 3

Department: Raza Resource Centro

Hiring Pay Scale: $30.89 - $32.31 / Hour

Worksite: Campus

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8 hrs/day, Mon - Fri

#141657 Facilities and Operations Coordinator

Filing Deadline: Thu 10/15/2026

UC San Diego values and welcomes people from all backgrounds.

UCSD Layoff from Career Appointment: Apply by 10/6/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

Reporting to the Director, incumbent provides high level administrative and programmatic support to the Raza Resource Centro (RRC) and will receive day-to-day work direction from the Associate Directors. This includes managing the day-to-day operations, infrastructure, facilities management, logistics, purchasing of supplies, goods and materials for the RRC. Incumbent develops, analyzes, interprets, and implements policies and procedures for the operations of the RRC, including front desk operations, facility usage, implementation of and adherence to financial protocols & procedures, and requests for information and referral. The incumbent acts as the primary fiscal transaction preparer (Oracle and Concur) for the RRC.

Incumbent serves as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office, and VC-OT Office to ensure the infrastructure needs of the RRC are met. Incumbent also oversees and coordinates maximum coverage and support of RRC programs and facilities. Incumbent supports and coordinates RRC cultural initiatives and signature programs with Associate Directors, including but not limited to Celebrando Exitos and campus-wide Cultural Programs. Incumbent assists higher level specialists with counseling, advising, and online student support activities. Incumbent collaborates to develop the internship training around front desk coverage protocol, RRC operations, and usage of the space. Provide high-level programmatic online support to the RRC and the UC San Diego student community.

Incumbent manages staff travel, generates promotional materials (website, social media, correspondence), and as needed is assigned projects of a highly confidential and sensitive nature, including but not limited to small scale student programs.

~ A cover letter is required for a complete application.

~ Work location will be fulltime onsite on Campus.

QUALIFICATIONS

• Graduation from a 4-year college/university with relevant bachelor's degree and/or equivalent combination of education, experience, and skills to perform the functions of the job.
• Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry. Proven skills to handle logistics of a wide variety of special events including meetings, staff appreciation socials, lectures, seminars, and workshops.
• Demonstrated ability to work independently, and as a part of a collaborative team, to organize and to establish job priorities to meet deadlines and constantly changing priorities.
• Demonstrated advanced skills with a wide range of computer software, including calendar, spreadsheet, word processing, and database applications.
• Experience with project management and demonstrated experience working on projects from conceptualization to completion.
• Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.
• Strong originality and creativity to anticipate and plan for new or changing workloads, to recommend new administrative approaches to support organizational objectives, to suggest or carry out special projects, and to resolve problems.
• Experience with complex and confidential calendaring, public relations, development, special projects, and community relations in a fast-paced environment.
• General experience and knowledge of program evaluation and statistical analysis to draft evaluation reports.
• Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.

SPECIAL CONDITIONS

• Occasional overtime may be required. Must be willing to work weekends and evenings as needed.
• Must be able to push, pull, lift > 50lbs in order to move tables, chairs, and other event equipment as needed.
• Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.
• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Work location will be fulltime onsite on Campus.
• A cover letter is required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact [e-mail] for consideration of your particular circumstances.