Student Employment Assistant - 141709

University of California San Diego; United States; Hybrid; USD 64,000 - 92,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

UC San Diego's Human Resources department is hiring a Student Employment Assistant to provide HR guidance on recruitment, classification, compensation, and payroll for casual student employees across campus. You will advise campus administrators, review postings, and manage inquiries within the Student Employment office.

The role requires strong analytical and communication skills, ability to handle confidential information, and a collaborative approach within a busy team operating hybrid work

Qualifications

• Basic understanding of human resources policies and programs.
• Ability to interpret policies and procedures relevant to payroll and employment for represented and non-represented employees.
• Proven ability to analyze complex pay records, personnel forms and payroll time records to initiate payments and prepare timesheets.
• Proven experience with timekeeping and payroll reporting processes, including overtime and audit reporting.
• Strong customer service skills with the willingness and ability to embrace and consistently practice our commitment to client service.
• Demonstrated strong interpersonal and communication skills to interact effectively with diverse groups of people at all levels in an environment with changing priorities and deadlines using diplomacy and tact.
• Strong analytical and critical thinking skills to identify problems and develop innovative solutions.
• Demonstrated ability to learn new methods for computer assisted data reporting/retrieval, new computer applications, data and word processing software and relational database systems.
• Ability to work independently with minimal supervision; initiation to follow-through to completion of all duties.
• Skill using standard computerized, networked business applications: word processing (e.g. Microsoft Word), spreadsheet (e.g. Excel), communications and scheduling (e.g. Outlook), with the willingness and ability to expand and update skills as needed.
• Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.
• Demonstrated competency with and commitment to fostering fairness, respect, and inclusion in alignment with the Principles of Community.

Skills

HR policies

Payroll knowledge

Timekeeping

Customer service

Interpersonal skills

Analytical thinking

Data reporting

Independent work

MS Office

Tools

Microsoft Word

Excel

Outlook

Job description

Payroll Title: BLANK AST 3

Department: HUMAN RESOURCES DEPT

Hiring Pay Scale: $30.89 - $36.26 / Hour

Worksite: Hybrid

Appointment Type: Limited Appointment

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8 hrs/day, Mon-Fri

#141709 Student Employment Assistant

Filing Deadline: Thu 10/15/2026

This is a 100% Limited position for 5 months with the possibility of extension or conversion to career status.

DESCRIPTION

Under general supervision, the Student Employment Assistant will provide human resources guidance related to recruitment, classification, compensation, and payroll for casual/restricted student employees.

With knowledge of the HR functions of the Student Employment Office, advises campus administrators, faculty, and staff on student employment policies and procedures for multiple departments across campus. Works within the Student Employment team to review and approve student employment job postings, reclassifications, and equity requests. Manages cases within the Student Employment case management system related to staff, faculty, and student inquiries.

QUALIFICATIONS

• Basic understanding of human resources policies and programs. Ability to interpret policies and procedures relevant to payroll and employment for represented and non-represented employees.




• Proven ability to analyze complex pay records, personnel forms and payroll time records to initiate payments and prepare timesheets.




• Proven experience with timekeeping and payroll reporting processes, including overtime and audit reporting.




• Strong customer service skills with the willingness and ability to embrace and consistently practice our commitment to client service.




• Demonstrated strong interpersonal and communication skills to interact effectively with diverse groups of people at all levels in an environment with changing priorities and deadlines using diplomacy and tact. Demonstrated skill to define complex procedures and actions.




• Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Proven ability to exercise discretion and independent judgement and maintain strict confidentiality. Ability to maintain objectivity when dealing with sensitive personnel issues and problematic situations.




• Demonstrated ability to learn new methods for computer assisted data reporting/retrieval, new computer applications, data and word processing software and relational database systems. Demonstrated skill to extract, compile and analyze data to write clear and concise reports.




• Ability to work independently with minimal supervision; initiation to follow-through to completion of all duties.




• Skill using standard computerized, networked business applications: word processing (e.g. Microsoft Word), spreadsheet (e.g. Excel), communications and scheduling (e.g. Outlook), with the willingness and ability to expand and update skills as needed.




• Willingness and demonstrated ability to embrace and consistently uphold the principles of community for a collaborative work environment.




• Demonstrated competency with and commitment to fostering fairness, respect, and inclusion in alignment with the Principles of Community.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.




• Overtime and weekends may be required.




• This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy


• UC Anti-Discrimination Policy


• Abusive Conduct in the Workplace

Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact [e-mail] for consideration of your particular circumstances.