GPSA Programs Assistant - 141550

University of California San Diego; California, Northern (MO, KY); Hybrid; USD 64,000 - 92,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Vacation days

Holidays

UC Retirement Plan

Pet insurance

Job summary

UC San Diego seeks a Programs Assistant to support GPSA operations, manage day-to-day activities, and serve as a key resource across GPSA governance structures.

Under supervision, the role handles transactional advising and coordination, ensuring smooth communication between officers and council members while escalating complex issues to the GPSA Advisor or campus offices. A strong background in administration and confidentiality is essential.

Qualifications

• Minimum two years of experience administratively supporting high-level positions and scheduling/travel planning.
• Demonstrated writing ability for letters, memos, and correspondence with proofreading skills.
• Proficient in Microsoft Suite, Google Docs/Sheets/Slides, calendar management, and Adobe Sign.
• Ability to maintain confidentiality and interact professionally at all organizational levels.

Responsibilities

• Provide full-time administrative, logistical, and coordination support for GPSA operations.
• Serve as a central resource for day-to-day activities, communications, and record-keeping across GPSA governance structures.
• Coordinate between officers and council representatives, referring complex issues to the GPSA Advisor or campus offices.
• Assist with planning and supporting council meetings, officer initiatives, and governance activities.

Skills

Communication

Scheduling

Confidentiality

Organization

Writing

Tools

Microsoft Office

Google Workspace

Adobe Sign

Zoom

MS Teams

Google Meet

Outlook

Job description

Payroll Title: BLANK AST 3

Department: VCSA ASSOCIATED STUDENTS

Hiring Pay Scale: $65,876 - $74,082 / Year

Worksite: Campus

Appointment Type: Career

Appointment Percent: 100%

Union: CX Contract

Total Openings: 1

Work Schedule: Days, 8 hrs/day, Mon-Fri

#141550 GPSA Programs Assistant

Filing Deadline: Tue 10/13/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 10/2/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Program Assistant supports established processes and workflows and serves as a central administrative resource, while deferring advising, policy interpretation, approvals, and risk-related decisions to the GPSA Advisor or appropriate campus offices.

Under the general supervision of the GPSA Advisor, the Program Assistant provides full-time administrative, logistical, and coordination support for the Graduate and Professional Student Association, serving as the primary point of continuity for day-to-day operations, communications, and record-keeping across GPSA's governance structures. The incumbent applies working knowledge of University and Student Affairs/Campus Life policies and procedures to independently manage established processes, coordinate between elected officers and council representatives, and serve as an informational resource and referral point for graduate and professional students. The position exercises transactional-level advising and problem-solving on routine, non-sensitive matters, while referring policy interpretation, approvals, and risk-related or complex issues to the GPSA Advisor or appropriate campus office.

Under supervision, the GPSA Programs Assistant applies professional expertise in student services theories and concepts to independently manage and enhance a wide range of responsibilities within a dynamic and evolving Student Governments program. Building on foundational knowledge, this role focuses on planning, coordinating, and providing administrative support for key GPSA operations, including council meetings, elected officer initiatives, and both governance and community-building activities. In an expanded capacity, the Specialist provides transactional advising and guidance to graduate and professional students, particularly in navigating council representation, committee assignments, and university policies and procedures, ensuring they have access to the appropriate resources to foster success.

Cover letter required for a complete application.

QUALIFICATIONS

• Minimum two years of experience administratively supporting high-level positions with strong demonstrated administrative skills. Experience working with scheduling appointments, preparing and maintaining calendars, and planning and reconciling travel arrangements.
• Demonstrated writing ability to independently compose letters, memos, and other correspondence, subject to review by supervisor, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
• Proficient in Microsoft Suite (Excel, Word, PowerPoint), Google (Docs, Sheets, Slides, One Drive), Calendar management software (Gmail, Outlook), and Adobe Sign required. Experience with video conferencing software, i.e., Zoom, MS Teams, and Google Meet required
• Ability to effectively select, hire, delegate, train, supervise, motivate and evaluate non-career and volunteer personnel of both the beginner and para-professional levels.
• Demonstrated ability to develop and maintain records management systems, electronic and hard copy.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility. Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to gather and organize data, draw logical conclusions and discern implications.
• Demonstrated experience managing and analyzing complex calendar and travel arrangements, planning meetings both on and off site.
• Demonstrated skill at organizing and prioritizing tasks with the ability to work under pressure to meet deadlines and adapt to changing priorities. Proven ability to multi-task in order to effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.
• Demonstrated research abilities utilizing various resources to obtain information necessary to attain established objectives. Proven ability to assimilate information and to compile and present in a complete and cohesive manner. Ability to make recommendations as needed.
• Must be able to maintain confidentiality of information and materials.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Occasional evenings, weekends, and overtime may be required.
• Cover letter required for a complete application.
• Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance.
b) Vacation/holidays (15 vacation days & 13 paid holidays a year).
c) Work/Life Balance.
d) UC Retirement Plan
e) Pet insurance.

For more information about UCSD Benefits and Work/Life.

To calculate an approximate value of the UC Total Compensation package, please click: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/total-compensation-calculator.php

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace