Facilities and Operations Coordinator

Dartmouth College

Hanover, Northern (NH, KY)

Hybrid

USD 52,000 - 68,000

Full time

3 days ago

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Job summary

Dartmouth College in Hanover, NH seeks a Facilities and Operations Coordinator to support daily athletics facilities operations and event management. You will supervise building managers, coordinate schedules, and ensure readiness of facilities for events.

Responsibilities include coordinating access control, tracking inventory, and providing administrative support to the department. The role requires a Bachelor's degree and 2–3 years in related fields.

Qualifications

Bachelor's degree plus 2-3 years' experience or equivalent combination of education and experience.
At least 2 years of experience in coordinator, facilities operations or event management.
Experience working in a fast-paced, dynamic environment.

Responsibilities

Assist in the day-to-day coordination of athletics facilities operations and event management.
Supervise building managers and oversee daily operation and readiness of facilities.
Coordinate building manager schedules, assignments, training, and day-to-day work expectations.
Support access control administration and inventory tracking.
Direct event management for multiple home varsity contests.
Provide administrative support and maintain facility records.

Skills

Project coordination

Facilities operations

Event management

Communication

Budget management

Time management

Problem solving

Customer service

Team collaboration

Safety awareness

Education

Bachelor's degree

2-3 years experience in related field

Tools

Microsoft Office

Facilities management software

Access control systems

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 10/14/2026

Open Until Filled Yes

Position Number

Position Number 1011584

Position Title

Position Title Facilities and Operations Coordinator

Hiring Range Minimum

Hiring Range Minimum Please inquire.

Hiring Range Maximum

Hiring Range Maximum Please inquire.

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility? Onsite only

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. n/a

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Assists in the day-to-day coordination of athletics facilities operations and event management functions. Supports facility operations, building manager oversight, event logistics, operational follow-up, access coordination, and departmental administrative support while contributing to a positive and efficient operational environment. Supervises building managers responsible for supporting the daily operation and readiness of assigned athletics facilities.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Experience:

At least 2 years of experience in coordinator, facilities operations or event management, or a combination of both
Proven track record of successfully managing multiple projects and tasks simultaneously
Experience working in a fast-paced, dynamic environment

Skills:

Strong organizational and communication skills
Ability to work effectively with diverse groups, including staff, students, and external partners
Ability to prioritize tasks, manage time, and meet deadlines
Ability to manage budgets and track expenses
Physical ability to lift, carry, and move supplies and equipment as needed
Strong attention to detail and problem-solving skills
Ability to think critically and make sound judgments
Strong customer service skills, including ability to handle conflicts and complaints
Ability to work independently and as part of a team
Strong time management and prioritization skills

Technical Skills:

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Basic knowledge of facilities management software (e.g., maintenance tracking, inventory management)

Other:

Availability to work flexible hours, including evenings, weekends, and holidays
Ability to handle emergency situations, including injuries and weather-related issues

Preferred Qualifications

Certifications/Licenses:

First Aid/ CPR certification (or willingness to obtain)
Basic Life Support (BLS) certification (or willingness to obtain)
Familiarity with OSHA regulations and safety protocols

Other

Bachelor’s degree in a related field (e.g., facilities management, event management, hospitality) preferred
Familiarity with event management software and systems (e.g., ticketing, scheduling)
Basic knowledge of facilities management principles, including maintenance, upkeep, and safety protocols
Familiarity with event management software and systems (e.g., ticketing, scheduling)

Department Contact for Recruitment Inquiries

Mariruth Graham

Department Contact Phone Number

603-646-5666

Department Contact for Cover Letter and Title

Alan Reed, Associate Athletic Director for Faciltiies and Operations

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

Assists in the day-to-day coordination of athletics facilities operations.

Conducts quality control walkthroughs of athletics facilities to ensure proper function, cleanliness, and operational readiness.
Supervises building managers responsible for supporting the daily operation, monitoring, and readiness of athletics facilities.
Coordinates building manager schedules, assignments, training, and day-to-day work expectations.
Serves as a resource for building managers in addressing routine facility issues, operational questions, and established facility procedures.
Assists with basic work order coordination, operational follow-up, and tracking.
Supports coordination of office moves and operational logistics with campus partners.
Supports access control administration, including key distribution, card access coordination, and event unlock support.
Assists with operational inventory tracking and departmental supply coordination.
Oversees mailroom operations and departmental package distribution processes.
Assists with maintaining organization and operational readiness of shared departmental spaces.

Percentage Of Time

Description

Event Management

Serves as a primary event manager for multiple home varsity contests.
Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff.
Coordinates game day staff, including officials and coaches, to ensure adequate personnel for game operations and to support visiting teams.
Supports the implementation of policies and procedures that contribute to high-quality varsity athletics events for both the participants and spectators.
Works with head coaches to understand home events’ needs and preferences.
Ensures proper facility and equipment set-up for events.
Coordinates and helps execute special DCARD events, including but not limited to, AD's BBQ, Celebration of Excellence, Holiday Party, All-Staff meetings, DAAB meetings.
Coordinates with event workers to ensure responsibilities are clear and duties are performed properly.
Handle on-site operational issues and emergencies, including weather issues and crowd management, and serves as a liaison with Dartmouth Safety and Security and Hanover Police when applicable.

Percentage Of Time

Description

Administrative & Departmental Support

Assists with administrative tracking, operational documentation, facility records and departmental support efforts.
Supports Facilities & Operations projects, initiatives, and operational follow-up as assigned.
Demonstrates a commitment to professionalism, inclusion, and collaboration through actions and communication with others.
Performs other duties as assigned.

Percentage Of Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- HigherEdMilitary
- Indeed
- Inside Higher Ed
- LinkedIn’s Job Board
- RecruitMilitary
- Dartmouth’s Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
If you selected “other” above, please indicate where you first heard about the opportunity:
- NCAA Marketplace
- DI Ticker/CollegeSports.com
- Collegiate Sports Connect/csconnect.live
- NACDA
- Women Leaders in Sports
- College Sports Communications
- Intercollegiate/WinAD
If you would like to add more information to your answer, please specify here:
(Open Ended Question)
- How many years of full-time experience do you have working in a collegiate environment?
  - 0-1 years
  - 1-3 years
  - 3+ years