Facilities and Event Assistant

Wisconsin History; Madison (WI); Hybrid; USD 23,000 - 24,000; Part time

Job summary

UW-Madison seeks a Local Work Study Student for rooftop, building, and grounds maintenance at the Madison Museum of Contemporary Art. You will perform routine cleaning, light repairs, and assist with event setup while supporting safety standards and daily operations.

The role requires physical ability, independence, and reliable communication with staff and vendors; a high school diploma or equivalent is preferred. On-site work with varied hours and up to 10 hours per week is expected.

Qualifications

• High school diploma or equivalent preferred.
• Experience in facilities maintenance, landscaping, or custodial services strongly preferred.

Responsibilities

• Maintain rooftop sculpture garden and perform light maintenance of outdoor sculptures and hardscape.
• Perform general building upkeep including bulb replacements, cleaning, and minor repairs.
• Oversee shipping/receiving operations at loading dock and coordinate with vendors and internal teams.
• Complete weekly facility walkthroughs and report safety concerns with remedies.
• Monitor contractors in sensitive areas and ensure compliance with safety protocols.

Skills

Heavy lifting

Independent work

Communication skills

Security awareness

Education

High school diploma or equivalent

Job description

Job No: 512067
Division/Organization: Community Partners
Department: Madison Museum of Contemporary Art
Job Type: Local Work Study Student Jobs
Remote Eligbility: Not Remote
Location: Madison Museum of Contemporary Art
Salary/Wage Range or Lump Sum: $17.00-17.50
Job Categories: Critical Thinking/Problem Solving, Teamwork/Collaboration, Performing and Visual Arts, Nonprofit/Community-Based Organization, Hospitality, Facilities and Landscaping, Local Work-Study Required Student Jobs, Honoring Context and Culture

Anticipated Start Date: TBD

Remote Work Eligibility Detail: Not Remote

Anticipated Hours Per Week: Minimum: 4 Maximum:10

Schedule: Hours will vary based on student availability and events scheduled

Salary/Wage Range/Lump Sum: Minimum: $17.00 Maximum:$17.50

Number of Positions: 4

Qualifications:

• High school diploma or equivalent preferred.
• Experience in facilities maintenance, landscaping, or custodial services strongly preferred.

Knowledge, Skills & Abilities:

• Ability to lift up to 50 pounds and regularly squat, kneel, climb ladders, and reach overhead.
• Comfortable working independently and taking initiative.
• Strong communication skills and ability to interact professionally with vendors, staff, and volunteers.
• Familiarity with museum or gallery environments, or similar security-sensitive settings, preferred.

Position Summary/Job Duties:

Rooftop, Sculpture, and Garden Maintenance

• Maintain the rooftop sculpture garden, including weeding, watering, seasonal planting, and cleanup.
• Perform light maintenance of outdoor sculptures and hardscape, such as dusting, sweeping, surface cleaning, and gravel care.
• Assist in arranging rooftop furniture and event readiness, including basic setup and takedown as needed.
• Regularly survey and address lounge maintenance needs.

General Building Maintenance

• Replace light bulbs, conduct basic repairs, and perform general upkeep of museum spaces.
• Pressure wash outdoor walkways, maintain interior and exterior cleanliness, and remove snow/ice as needed.
• Assist with event setup and takedown, including tables, chairs, signage, and basic AV support when requested.
• Monitor inventory of maintenance and cleaning supplies and communicate resupply needs to the Facilities Coordinator.
• Assist with joint facilities and curatorial projects including light construction, painting, and other projects as assigned.

Facility Walkthroughs and Safety Monitoring

• Complete weekly facility walkthroughs using a standardized checklist to identify building or systems issues.
• Report maintenance or safety concerns proactively and propose remedies.
• Support general safety and emergency readiness by checking signage, lighting, and access points.

Shipping And Receiving:

• Manage daily shipping and receiving operations at the loading dock, including coordinating inbound and outbound deliveries and ensuring materials are handled safely and efficiently.
• Receive, inspect, organize, and distribute incoming shipments while maintaining accurate records and coordinating with vendors, carriers, and internal departments.

Vendor and Contractor Oversight

• Monitor contractors and vendors working in sensitive security or artwork-adjacent areas.
• Ensure adherence to museum safety protocols and communicate expectations clearly.
• Confirm vendor activities align with contract terms and museum standards.

Other Duties as Assigned

• Respond to minor custodial needs when housekeeping staff are unavailable.
• Support seasonal transitions including winterization and summer opening of rooftop areas.

Physical Demands:

Lift up to 50 lbs, will need to be able to bend, twist, lift, stand, or sit frequently

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Advertised: September 04, 2026 09:00 AM Central Daylight Time

Applications close: November 02, 2026 11:55 PM Central Standard Time