Historical Archives Metadata Assistant

Wisconsin History; Madison (WI); Hybrid; USD 17,000 - 24,000; Part time

Job summary

Wisconsin Historical Society on the University of Wisconsin–Madison campus seeks an Archives Metadata Assistant to edit archival catalog records in Alma and OCLC, and to export and edit finding aids in ArchivesSpace and oXygen.

This on-campus, part-time student role involves making contents lists for processed collections and other duties as assigned, with a focus on accuracy, organization, and attention to detail. Work between 9am and 5pm, Monday through Friday.

Qualifications

• Preferred: currently in a library or archives graduate program.
• Experience inputting and editing metadata.
• Experience with MARC21 in OCLC, Alma, or other cataloging systems.
• Experience with markup in EAD, XML, or HTML.
• Experience with ArchivesSpace or other information management system.
• Experience with oXygen or other markup editor programs.

Responsibilities

• Edit archival catalog records in the local (Alma) and national (OCLC) catalogs.
• Export and edit finding aids in ArchivesSpace and oXygen.
• May make contents lists for processed collections.
• Other duties as assigned.

Skills

Data entry

Editing descriptions

Attention to detail

Library catalogs

Libraries/Archives/Museums

Tools

MARC21 in OCLC/Alma

EAD/XML/HTML markup

ArchivesSpace

oXygen

Job description

Job No: 512057
Division/Organization: Community Partners
Department: Wisconsin Historical Society
Job Type: Local Work Study Student Jobs
Remote Eligbility: Not Remote
Location: HISTORICAL SOCIETY, STATE
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Critical Thinking/Problem Solving, Professionalism/Work Ethic, Nonprofit/Community-Based Organization, Information Technology and Computers, Local Work-Study Required Student Jobs, Honoring Context and Culture, Libraries, Archives, and Museums

Department Overview

This position is located in the Library, Archives and Museum Collections Division of the Wisconsin Historical Society on the University of Wisconsin Madison campus at 816 State Street. For additional information about the Wisconsin Historical Society, please see the website: http://www.wisconsinhistory.org

Anticipated Start Date

9/14/2026

Remote Work Eligibility Detail

Not Remote

Anticipated Hours Per Week

Minimum: 10 Maximum: 15

Schedule

Work between 9am and 5pm, Monday through Friday

Salary/Wage Range/Lump Sum

Minimum: 15.00

Number of Positions

1

Qualifications

Preferred Qualifications:

• Currently in a library or archives graduate program
• Experience with inputting and editing metadata
• Experience with MARC21 in OCLC, Alma, or other library cataloging systems
• Experience with markup in EAD, XML, or HTML
• Experience with ArchivesSpace or other information management system
• Experience with oXygen, or other markup editor programs

Knowledge, Skills & Abilities:

• Entering and editing data
• Reviewing and editing descriptions
• Paying attention to details
• Use of library catalogs and/or finding aids
• Knowledge about Libraries, Archives and/or Museums

Position Summary/Job Duties:

This position will work closely with the Coordinator of Library and Archives Metadata Archivist. The main duties for the Archives Metadata Assistant will be to edit archival catalog records in the local (Alma) and national (OCLC) catalogs; export and edit finding aids in ArchivesSpace and oXygen. The Archives Assistant may also make contents lists for processed collections, and other duties as assigned.

Special Notes:

A criminal background check will be conducted prior to an offer of employment to determine if the circumstances of any conviction may be related to the job.

The Immigration Reform and Control Act of 1986 requires employers to hire only individuals who are eligible to work in the United States. Upon reporting for work, an individual will be expected to present proper evidence establishing employability.

Physical Demands:

Be able to sit and type at a computer for several hours.

Institutional Statement on Equal Employment Opportunity:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Advertised: September 02, 2026 09:00 AM Central Daylight Time
Applications close: September 21, 2026 11:55 PM Central Daylight Time