Education Coordinator

University of Wisconsin-Madison; Madison (WI); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The University of Wisconsin–Madison's Chazen Museum of Art seeks an Education Coordinator to support K-12, university, and adult learning programs. You will coordinate tours, class visits, and materials, greet groups, and maintain data across teaching initiatives.

You may lead group visits and contribute to public programs to expand access to the museum. With 2+ years in admin work and 1+ year leading group activities, you will collaborate across teams, design outreach activities, and help

Qualifications

• 2+ years experience in administrative work (scheduling, data management, logistics coordination).
• 1+ years of experience leading group activities in arts/educational setting.
• Experience evaluating, reviewing, or tracking activities in a workplace.
• Well-developed interpersonal, communication, and hospitality skills.
• Proven ability to collaborate with diverse groups and individuals.
• Excellent organizational and time management skills with multiple projects.
• Adaptable, creative, and able to solve problems.
• Ability to receive and implement feedback from varied sources.
• Ability to work independently and in a team with sound judgment.

Responsibilities

• Tracks program evaluation and incorporates feedback for improvement.
• Procures and maintains course materials and supplies.
• Helps design marketing materials and promotions for programs.
• Implements initiatives and events that serve the target audience.
• Teaches culturally relevant educational programs to adults and youth.

Skills

Administrative support

Group activity leadership

Data management

Interpersonal skills

Collaboration

Organizational skills

Time management

Problem solving

Independent work

Adaptability

Feedback implementation

Teamwork

Microsoft Office

Education

Bachelor’s Degree

Tools

Microsoft Outlook

Microsoft Office

Job description

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Outreach Associate

Job Summary

The University of Wisconsin–Madison’s Chazen Museum of Art seeks an Education Coordinator (EC) to support the administrative implementation of K-12, university, and adult learning programs at the museum. Reporting to the Chief Engagement Officer, the EC implements outreach programming by serving as a point of contact for schools and outside groups, scheduling tours and class visits, organizing materials for the Chazen’s Museum Guides, and helping greet groups at the museum. The EC maintains reporting data across teaching and learning initiatives and supports evaluation and analysis. Taking a more public-facing role, the EC also contributes to educational initiatives by leading or co‑leading some group visits through exhibitions and collection galleries and by flexing to support select public programs. Through these efforts, the EC promotes the Chazen as a welcoming place and helps expand access to the museum.

Key Job Responsibilities

• Tracks program evaluation and incorporates feedback for improvement
• Procures and maintains course materials and supplies
• Helps design marketing materials and promotions for programs
• Implements initiatives and events that serve the target audience
• Teaches culturally relevant educational programs to adults and youth using learner‑centered activities and lessons

Department

Chazen Museum of Art

Compensation

The starting rate for this position is $47,000/year but is negotiable based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid‑time off, competitively priced health/dental/vision/life insurance, tax‑advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Qualifications

• 2+ years experience in administrative work (e.g. scheduling, data management, logistics coordination).
• 1+ years of experience leading group activities in an arts, educational, or setting.
• Experience evaluating, reviewing, or tracking activities in a workplace.
• Well‑developed interpersonal, communication, and hospitality skills.
• A proven ability to productively collaborate with varying groups and individuals that have different needs.
• Excellent organizational and time management skills, including experience in coordinating multiple projects simultaneously in an organized and time efficient manner with attention to detail.
• Demonstrated ability to adapt to a variety of situations, experiment, and solve problems in a flexible and creative way.
• Demonstrated ability to receive input and feedback from a range of sources and to implement feedback in an appropriate manner.
• Demonstrated ability to work independently as well as in a team, exercise judgement, establish priorities, and manage projects with varying levels of supervision.
• Proven ability to adjust as new projects are assigned.
• Proficient knowledge of Microsoft Outlook and Office Suite and the proven ability to learn new systems.

Education

Bachelor’s Degree in arts, education, humanities, or related field is preferred.

Additional Information

Typical work schedule of 8:30am-5:00pm M-F, with some flexibility possible. Occasional nights and weekends required. Work is primarily performed on-site, working 10 hours per week from the visitor services desk. Work entails movement through office space and the galleries. One day per week of remote work may be approved.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.