Facilities and Corporate Services Coordinator

Ecmc Group; Minneapolis (MN); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Health & wellness insurance

401(k) plan

Paid time off

Commuter subsidy

Tuition reimbursement

Student loan repayment

Job summary

ECMC Group in Minneapolis is seeking a Facilities and Corporate Services Coordinator to oversee mail services, shipping and receiving, and overall office operations, ensuring a smooth, well-organized workplace. This role coordinates vendors, maintains office supplies, supports workspace setup and moves, prepares meeting rooms and events, and provides receptionist coverage to route calls and messages.

The position is onsite full-time, temporary-to-hire, with a pay rate of $20.00–$23.00 per hour,

Qualifications

• High school diploma, GED, or relevant work experience.
• 1+ years in office administration, operations, facilities support, mail services, or related roles.
• Experience coordinating multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office.

Responsibilities

• Process mail (incoming, outgoing, overnight, interoffice).
• Coordinate shipping/receiving with carriers and internal teams.
• Manage wage withholding orders and document distribution.
• Perform daily bulk mail and document fulfillment.

Skills

Office administration

Facilities support

Mail services

Microsoft Office

Education

High school diploma / GED or relevant work experience

Tools

Microsoft Office

Job description

ECMC Group is a nonprofit corporation focused on helping students succeed. Headquartered in Minneapolis, ECMC Group and its family of companies provide financial tools and services, as well as funding for innovative programs to help students achieve their academic and professional goals.Job SummaryThe Facilities and Corporate Services Coordinator supports the day-to-day operations of the organization by ensuring mail services, shipping and receiving, facilities support, document fulfillment, and office operations run smoothly and efficiently. This role serves as a key resource for employees across the organization and helps maintain a productive, well-organized workplace through administrative support, vendor coordination, workspace management, and mail processing activities.Essential Duties and ResponsibilitiesProcess incoming, outgoing, overnight, and interoffice mail.Coordinate shipping and receiving activities with internal teams and external carriers.Sort, batch, and distribute wage withholding orders and other business documents.Execute daily bulk mail and document fulfillment processes.Manage and maintain letter templates and collaborate with business units and vendors to test and implement updates.Maintain office supply inventory and coordinate ordering of office materials.Support facility operations, including workspace setup, office moves, meeting room preparation, and event support.Assist with vendor coordination and facilities-related requests to ensure a safe and productive work environment.Provide receptionist coverage by answering and routing incoming calls and scheduling hotline coverage.Support departments throughout the organization with administrative and operational needs.Perform other duties and responsibilities as assigned.Required QualificationsHigh school diploma, GED, or relevant work experience1+ years of experience in office administration, office operations, facilities support, mail services, or related administrative rolesExperience coordinating multiple priorities in a fast-paced environmentProficiency with Microsoft OfficePreferred QualificationsExperience supporting mailroom, print, shipping, receiving, or fulfillment operations.Experience working with facilities vendors, office logistics, or event setup.Experience managing document templates, workflow systems, or operational processes.The hourly pay range for this position is $20.00 - $23.00. Actual compensation may vary based on factors such as relevant experience, peer and market benchmarks, and geographic location.The incumbent in this position is expected to be onsite full-time, five days per week.This position is structured as a temporary-to-hire opportunity. The selected candidate will begin in a temporary capacity, with the potential to transition into a regular position based on business needs, position availability, and demonstrated performance during the assignment.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.ECMC Group also provides a comprehensive benefits package:Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, holiday time off, paid time off accrual starting at 20 days/year and commuter subsidy.Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.