Facilities and Construction Coordinator

New Horizon Academy; Plymouth (MN); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Paid time off

Employee assistance program

Childcare discounts

Job summary

New Horizon Academy is seeking a Facilities Coordinator to manage day-to-day issues across multiple schools and the corporate office. The role requires coordinating vendor contracts, tracking work orders, and ensuring safety and aesthetics are maintained.

You will assist in design, permitting and construction phases for new campuses, while coordinating with vendors, security, and administrative staff to keep operations running smoothly.

Qualifications

• Requires strong organizational and communication skills.
• Experience coordinating facilities operations and vendor management.
• Ability to manage multiple priorities with precision.
• Exposure to capital projects and construction coordination.

Responsibilities

• Coordinate day-to-day facility issues across campuses and corporate office.
• Manage facilities software, work orders, permits, and vendor contracts.
• Assist in design, permitting, and construction phases for new schools.
• Schedule inspections and coordinate city submittals.
• Provide administrative support to Construction and Facilities team.
• Support fleet licensing, insurance, and invoicing for company-owned vehicles.
• Contribute to annual capital budget planning (~$2.42M).

Skills

Highly organized

Excellent communication

Time management

Detail oriented

Team player

Independent work

Fast-paced environment experience

MS Office proficiency

Tools

Word

Excel

Outlook

PowerPoint

Database software

Job description

POSTION SUMMARY:This full-time position is responsible for the coordination of all day-to-day facility-related issues within the New Horizon Academy and Kinderberry Hill Early Childhood Education schools and at the corporate office. This includes direct liaison with schools, vendors, security, procurement, accounting and in-house maintenance technicians. The coordinator will manage contracts with vendors to ensure the overall integrity and operational functionality of these facilities while maintaining aesthetics and safety standards. The coordinator will also assist in the design, permitting and construction phases in the development of new schools. This position reports to the Vice President of Construction and Facilities.PRINCIPAL DUTIES AND RESPONSIBILITIES• Manager of facilities software to oversee work orders, permits, equipment, vendors, inventory, and fleet to ensure properties maintain proper operating condition. This includes generating and submitting necessary reports from facilities software.• Collaborate with Administrative staff to organize meetings and events, compile facility grants and provide other facility-related support as needed.• Create and assist with implementation of departmental policies & procedures.• Manage vendors to provide building maintenance, enhancements and repairs. Responsible for negotiating and managing facility capital project vendor contracts including bids, proposals & invoicing.• Communicate through direct contact and internal & external written correspondence to provide information and resolve school interior and exterior facilities issues. Contacts facility team and/or external vendors to direct repair work.• Maintain department files, records, proposals, contracts as well as building plans.• Attend regular facilities & construction meetings and follow up with action items; attend and coordinate other meetings and conference calls as assigned.• Submit and track city submittals for remodels & new construction.• Schedule, coordinate, and manage contracts for testing and building inspections as needed for new and existing properties.• Provide administrative support to the Construction and Facilities department.• Create and manage electronic facility management tracking documents.• Provide corporate support to facility management field team.• Assist fleet manager with licensing, insurance and invoicing related to maintaining company-owned vehicle.• Support in managing the annual capital budget and project scope for playground equipment, turf, fencing, roofing, and exterior concrete work across existing schools, representing approximately $2.42M in expenditures. Coordinates project timelines, vendor communications, and documentation to ensure successful execution.QUALIFICATIONS:• Highly organized.• Proficient in Word, Excel, Outlook, PowerPoint & various database software• Excellent oral and written communication skills; ability to edit documents for accuracy• Self-starter and takes the initiative to improve processes• Ability to determine priorities and manage multiple responsibilities• Consistent attention to detail• Ability to meet tight deadlines• Flexibility• Team oriented; works well with others, but can also work independently• Experience in a fast-paced environment• Excellent time management skills.BENEFITS:Annual Salary Range: $52,000 -$55,000Bonus potential: Up to $1,000/year (paid out quarterly)Company sponsored medical, dental, vision, life, and disability insurance.401(K) plans, with company match.Paid time offBest-in-Class Employee Assistance Program (EAP)Generous childcare discounts at any New Horizon Academy and Kinderberry Hill locations across the U.S.This job description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements, New Horizon Academy reserves the right to modify, add, or remove duties as necessary or desired. E.O.E.