Facilities Administrator

Jobtailor; Chantilly (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor seeks a facilities operations professional in Chantilly, VA to oversee HVAC, electrical, plumbing, and interior repair, coordinating with vendors and tenants to resolve issues. The role includes responding to after-hour emergencies, maintaining records, and ensuring compliance with safety regulations.

The ideal candidate has 3+ years in building operations, OSHA knowledge, and the ability to obtain TS/SCI clearance.

Qualifications

• Minimum 3+ years in building operations (HVAC, electrical, plumbing).
• Knowledge of OSHA standards and local codes.
• Valid driver’s license.
• Ability to access hard-to-reach areas and climb ladders.
• Ability to obtain TS/SCI clearance and US citizenship.

Responsibilities

• Oversee maintenance of HVAC, electrical, plumbing and building systems.
• Coordinate vendor contracts and service agreements.
• Administer the facility work order system and track requests.
• Maintain safety and compliance records and space planning.
• Manage end-to-end receiving and inventory for government property.

Skills

OSHA standards knowledge

Building operations knowledge

Vendor coordination

Tools

Costpoint

eQuip

Job description

Responsibilities

• Oversee the operation and scheduled maintenance of HVAC and electrical equipment, plumbing systems, and building interior repair.
• Work with outside vendors on scheduled maintenance of various building systems.
• Work with colleagues and tenant customers to complete work orders and resolve building system issues.
• Respond to after-hour unscheduled emergencies, when needed.
• Perform other basic tasks as required, such as hanging bulletin boards, changing bulbs, setting up office furniture, janitorial services, etc.
• Comply with all applicable codes, regulations, governmental agency and company directives related to building operations and work safety.
• Oversee and inspect work performed by service vendors and contractors to ensure compliance with contracts.
• Routinely inspect building systems including fire alarms and extinguishers, HVAC, EMS system, and plumbing to ensure operation of equipment is within design capabilities.
• Maintain facility records and documentation, including equipment manuals, warranties, building drawings, and inspection reports, ensuring files are current.
• Administer the facility work order system: log, prioritize, assign, and track service requests through completion.
• Coordinate vendor contracts, service agreements, purchase orders, and invoice processing for facility-related services.
• Schedule preventive maintenance, inspections, and vendor site visits, and maintain the facility maintenance calendar.
• Track facility expenditures against budget, obtain vendor quotes, and assist with annual facility budget planning.
• Maintain safety and compliance records (fire/life safety inspections) and support space planning, office moves, and furniture coordination.
• Managed end-to-end receiving, inspection, tagging, storage, and tracking of incoming equipment and materials using Costpoint and eQuip, ensuring accurate inventory and property records.
• Coordinated domestic commercial and military shipments by packaging materials to regulatory standards, selecting cost-effective carriers, and preparing required shipping documentation, including DD Form 1149.
• Maintained accountability for U.S. Government property in compliance with FAR Part 45, Clause 52.245-1, tracking property movements and supporting multi-agency government property audits.
• Conducted annual physical inventories, reconciled discrepancies, processed returns and carrier claims, and maintained organized warehouse operations to ensure inventory accuracy and operational readiness.

Requirements

• A minimum of 3+ years’ experience working with building operations, including a basic understanding of HVAC, electrical, plumbing, etc.
• Knowledge of OSHA standards and local codes.
• Valid driver’s license.
• Ability to frequently walk up and down stairs for inspections.
• Ability to detect emergency alarms auditory and/or visual.
• Ability to access hard-to-reach areas, including getting on hands and knees as needed for equipment inspections.
• Ability to safely climb ladders.
• Ability to lift up to 50 lbs.
• Ability to bend, squat, reach, and kneel on a daily basis.
• Ability to obtain and maintain TS/SCI security clearance.
• US CITIZENSHIP REQUIRED

Core Competencies

Demonstrates expertise in building operations management, including HVAC, electrical, and plumbing systems, while ensuring compliance with safety regulations and effective vendor coordination. Proficient in facility maintenance administration, work order systems, and budget tracking.