Facilities Administrative Lead — Budget & HR

U.S. Department of Veterans Affairs; Dayton (OH); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Telework (ad-hoc)

Job summary

U.S. Department of Veterans Affairs (Dayton VA Medical Center) is seeking an Administrative Officer to serve as the primary administrative and operational advisor to FMS leadership.

The AO will oversee budget formulation and execution, HR management, and procurement oversight, coordinating with service chiefs and senior leadership. The role involves planning, organizing, and negotiating with management on resource proposals, with a focus on healthcare facility operations and compliance.

Qualifications

• Experience in budget formulation and execution within a healthcare facility
• Experience in general administrative support in a healthcare facility system
• Ability to plan, organize, and negotiate with management on resource-intensive proposals
• Time-in-grade and federal qualification requirements may apply; combination of education and experience acceptable

Responsibilities

• Coordinates procurement and contracting budget including utilities for the Medical Center and related service contracts
• Performs budget administration functions as Control Point Approving Official
• Conducts interviews and participates in the selection of new employees
• Prepares Organizational charts for review and presentation by the Chief Engineer
• Coordinates HR actions for compliance with policy and recruitment processes
• Evaluates and reviews work methods and SOPs for compliance and accuracy
• Coordinates and implements the ADP system as ADP Coordinator
• Develops data capture and reporting procedures for program management initiatives
• Monitors Equipment Inventory Lists and forecasts replacements for non-expendable property

Skills

Budget formulation

Administrative support

Negotiation

HR coordination

Interviewing & recruitment

Education

Ph.D. or equivalent doctoral degree, or 3 years of grad school, or LL.M. in a related field

Job description

U.S. Department of Veterans Affairs (Dayton VA Medical Center) is seeking an Administrative Officer to serve as the primary administrative and operational advisor to FMS leadership.

The AO will oversee budget formulation and execution, HR management, and procurement oversight, coordinating with service chiefs and senior leadership. The role involves planning, organizing, and negotiating with management on resource proposals, with a focus on healthcare facility operations and compliance.