Facilities Administrative Assistant, Maintenance (Full Time)

Benefis Health System; Great Falls (MT); On-site; USD 24,000 - 35,000; Full time

Job summary

Benefis Health System in Great Falls, MT seeks an experienced Office Manager to support the Facilities Department. You will handle administrative duties, contracts, and fleet coordination, ensuring timely project installations and regulatory compliance.

The role requires 3–5 years in office management with basic accounting skills and the ability to work under pressure while coordinating with diverse teams and leaders across the organization.

Qualifications

• High school diploma or equivalent.
• Three to five years’ experience in office management, and basic accounting.

Responsibilities

• Manage all office management duties for the Facilities Department.
• Provide administrative support for leaders, projects, and contractors.
• Oversee accounts, contract management, and vehicle fleet program.
• Schedule and coordinate installation of projects, and life safety meetings.
• Support regulatory compliance and participate in performance improvement initiatives.
• Handle pressure and adapt to changing deadlines while coordinating with diverse stakeholders.

Skills

Office management

Accounting basics

Communication

Scheduling

Contract administration

Education

High school diploma

Tools

MS Office

Job description

Benefis is one of Montana’s largest and premier health systems, and we are committed to providing excellent care for all, healing body, mind, and spirit. At Benefis, we work hard to support our employees in every aspect of their careers by offering outstanding benefits and compensation, state-of-the-art facilities, and multiple growth opportunities. The only thing missing is you! Responsible for all office management duties related to the operational needs of Facilities Department. Assists with administrative, departmental and organization needs by providing administrative support for leaders, projects, and contractors as needed. Manages accounts and oversees contract management. Oversight of Vehicle fleet program, project acquisition orders for equipment, scheduling and coordinating install of projects, additionally oversees design, printing and coordinates installs, organizes and schedule emergency preparedness and Life Safety meeting for regulatory compliance. Participates in performance improvement initiatives. Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations. Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict. Will perform all job duties or job tasks as assigned. Will follow and adhere to all requirements, regulations and procedures of any licensing board or agency. Must comply with all Benefis Health System’s organization policies and procedures.

Education/License/Experience Requirements

• High school diploma or equivalent.
• Three to five years’ experience in office management, and basic accounting.

Exemption Wage

Non-Exempt

Starting Wage

$21.50/hourly

Actual offered wage is based on applicable experience