Facilities Administrative Assistant

STV, Inc.; New York (NY); On-site; USD 66,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) Plan

Paid Time Off

Paid Holidays

Continued Education

Job summary

STV is seeking a professional, friendly Facilities Administration Assistant to represent STV in our New York, NY office, greeting employees, visitors, clients, and applicants in a professional and pleasant manner.

The Local Office Operations Administrator/Facilities Administration Assistant works with the Facility Manager to handle administrative and operational duties for the assigned facility, including front desk duties, access control, and event support.

Qualifications

• High school diploma or equivalent.
• Professional demeanor.
• Three years of relevant administrative work experience.
• Familiarity with basic office software.
• Ability to operate scanners, copiers, and printers.
• Excellent interpersonal skills to ensure visitors have good first impressions and feel welcome.
• Clear and concise communication skills.
• Knowledge of Microsoft Word, Outlook, and Excel.
• Multitasking skills; this role involves handling multiple tasks simultaneously.

Responsibilities

• Greeting guests upon arrival, explaining how to navigate the office, answering/transferring phone calls, maintaining visitor log-in sheet and addressing guests' and employees' questions.
• Supporting the facilities manager with building access for visitors, locker keys, access cards using Brivo and Freespace to reserve seating as needed.
• Inspecting support services for STV's premises, ensuring the cleanliness of interior spaces such as the cafe/social hub and bathrooms.
• Managing, cleaning, and organizing the front desk.
• Assisting with employee welfare events, such as employee gatherings and STV's holiday parties, and decorating the office for holidays.
• Scheduling meetings, client visits, and company events as necessary.
• Understanding STV policies and knowing when to call for help on various administrative, facilities, and operational issues.
• Reviewing and processing invoices for company accounts as needed.
• Performing light record-keeping as necessary, process vendor COI's and make sure all are up to date on the Jones portal.
• Providing occasional tours of the office.
• Offering administrative support to all team members as needed (e.g., meeting scheduling, ordering food and beverage services, ensuring coffee machines are filled with beans, and loading dishwasher)

Skills

Interpersonal skills

Communication skills

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

STV is seeking a professional, friendly Facilities Administration Assistant to represent STV in our New York, NY office, greeting employees, visitors, clients, and applicants in a professional and pleasant manner. The Local Office Operations Administrator/Facilities Administration Assistant, in coordination with the Facility Manager, will be responsible for the assigned facility's administrative and operational duties.

Office Hours: 8:00 a.m. to 5 p.m., Monday through Friday

Responsibilities/Duties

• Greeting guests upon arrival, explaining how to navigate the office, answering/transferring phone calls, maintaining visitor log-in sheet and addressing guests' and employees' questions
• Supporting the facilities manager with building access for visitors, locker keys, access cards using Brivo and Freespace to reserve seating as needed.
• Inspecting support services for STV's premises, ensuring the cleanliness of interior spaces such as the cafe/social hub and bathrooms
• Managing, cleaning, and organizing the front desk
• Assisting with employee welfare events, such as employee gatherings and STV's holiday parties, and decorating the office for holidays
• Scheduling meetings, client visits, and company events as necessary
• Understanding STV policies and knowing when to call for help on various administrative, facilities, and operational issues
• Reviewing and processing invoices for company accounts as needed
• Performing light record-keeping as necessary, process vendor COI's and make sure all are up to date on the Jones portal.
• Providing occasional tours of the office
• Offering administrative support to all team members as needed (e.g., meeting scheduling, ordering food and beverage services, ensuring coffee machines are filled with beans, and loading dishwasher)

Requirements for the ideal candidate include

• High school diploma or equivalent
• Professional demeanor
• (3) Three years of relevant administrative work experience
• Familiarity with basic office software
• Ability to operate scanners, copiers, and printers
• Excellent interpersonal skills to ensure visitors have good first impressions and feel welcome
• Clear and concise communication skills
• Knowledge of Microsoft Word, Outlook, and Excel
• Multitasking skills, as this position will involve handling multiple tasks simultaneously, such as answering phone calls, greeting customers, and corresponding with employees

This position is not eligible for sponsorship.

Compensation Range $66,320.00 - $75,364.00

STV offers the following benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Back-Up Dependent Care
• Parental Leave
• Continuing Education Program
• Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV's work and values resonate with you. We know great candidates don't always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.