Facilities Administrative Assistant

Chugach Alaska Corporation; Maryland; On-site; USD 47,000 - 67,000; Full time

Job summary

Chugach Government Solutions is seeking an Facilities Administrative Assistant to provide comprehensive administrative support to the Facilities Department in Annapolis Junction, MD. The role emphasizes handling confidential information, coordinating calendars, and supporting procurement and call-center activities.

The position requires at least three years of experience supporting senior leadership, a high school diploma, and proficiency with Microsoft Office.

Qualifications

• Three or more years of experience supporting senior leadership.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Must be able to handle confidential information and maintain professionalism.

Responsibilities

• Responds to visitors, calls, and inquiries for information and escalates requests as needed.
• Liaises for all activities within the assigned department and maintains internal reports.
• Manages Outlook calendars, schedules appointments, and arranges meeting rooms.
• Attends meetings, prepares materials, and distributes agendas and minutes.
• Develops and implements standard operating procedures and prepares reports.
• Coordinates interdepartmental communications and organizes workflow to meet deadlines.

Skills

Strong organizational skills

Discretion and confidentiality

Effective communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first‑class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

Position Location

This position is located onsite in Annapolis Junction, MD.

Job Overview

The Facilities Administrative Assistant provides overall administrative and organizational support to the Facilities Department. The Administrative Assistant maintains a close and highly responsive relationship with the daily activities of management and associated staff. Will develop and maintain positive and professional relationships with internal and external customers and has the ability to handle confidential information. The Administrator is expected to think critically and work independently to achieve results in the absence of day-to-day guidance.

Pay Rate: $41.52 Hourly

Responsibilities

Essential Job Duties:

• Responds to visitors, calls, and inquiries for information; determines which requests need to be escalated or rerouted.
• Serves as point of contact and liaison for all activities within assigned department; maintains recurring internal reports, purchasing transactions, correspondence, training, etc.
• Maintains Outlook calendars, makes appointments and arranges meeting rooms.
• Attends meetings, anticipates and assembles materials, generates meeting agendas and minutes and distributes according to standard practice and requests.
• Assists in the development and implementation of standard operating procedures.
• Prepares reports, summaries or replies to inquires, selecting relevant information from a variety of sources.
• Coordinates interdepartmental communications and activities.
• Plans and organizes work to meet all deadlines. Able to perform a variety of tasks in a single day.
• Assists Procurement Department to resolve concerns and communicates results.
• Supports Call Center for incoming emergency and urgent calls from the customer.
• Supports other department staff as needed or directed.
• Occasionally operates customer and company vehicles and/or other equipment in a safe manner.
• Adheres to the established company safety and personnel policies and standard procedures.
• Performs other duties as assigned.

Job Requirements

Mandatory:

• High school graduate or equivalent GED.
• Demonstrate at least three (3) years' experience successfully supporting senior leadership/management.
• Demonstrate a strong history of reliability, responsibility, and skills to perform the essential duties and job functions.
• At least one (1) year of experience maintaining confidential information and generating correspondence, reports and records.
• Ability to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers, and computers.
• Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
• High attention to detail and demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.
• Proficient in Microsoft office applications (Word, Excel, Outlook).
• Mature judgment and ability to work with minimal supervision.
• U.S. Citizenship.
• Maintains the required intelligence community level clearance.
• Valid state driver’s license.
• Ability to lift 50 pounds.

Disclosures

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email [e-mail].

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.