Administrative Assistant

Embry-Riddle; Prescott (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Time off including holidays

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University in Prescott, AZ seeks an Administrative Assistant to support AFROTC cadets and cadre with scheduling, travel arrangements, budget tracking, and supervising student workers. The role reports to the dean of the College of Arts and Sciences and requires strong communication and discretion.

The position focuses on coordinating with campus offices, promoting ROTC activities, and maintaining records while providing engaging, student-centered administrative support.

Qualifications

• Grammar and spelling proficiency at a high school level or better.
• 1-3 years of administrative experience.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Support AFROTC cadre including scheduling meetings, responding to calls and emails, arranging travel, and other duties as assigned.
• Budget support including ordering supplies and tracking expenses.
• Cadet support including inquiries, coordinating with registrar, and recruiting/hiring student workers.
• Promotional activities coordinating with the brand management office to promote ROTC.

Skills

Excellent verbal and written commmunic

Education

High School or GED

Tools

MS Office

Job description

## Administrative AssistantApplylocations: Prescott, AZposted on: Posted Yesterdayjob requisition id: R311807# Job Description**The Opportunity**Embry-Riddle Aeronautical University (ERAU) seeks a dynamic, student-centered, and forward-thinking Administrative Assistant to provide visionary leadershipThe administrative assistant to AFROTC supports cadre an cadets in a variety of administrative and clerical capacities. These include ordering instructional supplies, maintaining the budget, coordinating battalion activities with university constituents, supporting cadets' needs, and supervising student workers where appropriate.The administrative assistant reports to the dean of the College of Arts and Sciences.**Primary Job Functions, Duties, or Accountabilities:*** Support AFROTC cadre including scheduling meetings, responding to phone calls and emails, arrange travel, and other duties as assigned.* Program budget support, including ordering supplies and tracking and reconciling expenses.* Cadet support, including addressing inquires, scheduling meetings, coordinating with the registrar's office, and recruiting and hiring student workers.* Promotional activities, including coordinating with the office of brand management to promote the ROTC.**About us**For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.* *Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.** *Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.** *Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.** *Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.*# Qualifications**Qualifications*** High School (or GED) level ability in grammar, spelling, basic composition, and math.* 1-3 years of Administrative experience**Required Skills, knowledge, abilities:*** MS Office* Excellent verbal and written communication skills* Discretion and confidentialityTo submit your application for this opportunity, please visit the Embry-Riddle Career Site. Please attach all relevant materials to your application when you apply online. Complete submissions include: * Cover letter* Full CV* Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)**Current Embry-Riddle employees:**Please apply directly through the ERAU Employee Hub Central application within Workday.Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.*Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact**[e-mail]**and should not reach out to hiring managers or staff.*